We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet.
Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.
The Administrative Assistant is at the forefront of supporting senior leaders to shape the future of the organization. This role provides essential business partnership and operational support for designated senior leaders. Harnessing the latest digital tools and collaborative platforms, the Administrative Assistant will ensure seamless daily operations, foster effective communication and strong partnerships, and drive continuous improvement in administrative processes.
Responsibilities
Organizes meetings and manages schedules and appointments for designated leaders, ensuring smooth coordination across various formats (face-to-face, hybrid, remote) and time zones.
Handles travel arrangements for designated leaders, covering accommodations, itineraries, and expense report coordination for designated leaders.
Coordinates large internal events such as functional, national, regional, global, and US-specific meetings.
Manages, maintains, coordinates and provides operational support to assigned team leaders to ensure accurate tracking, timely reporting, and smooth execution of financial management activities, including budget planning, departmental expenditure, financial forecasting, and monthly accrual processes.
Responsible for the procurement and service contract management for office-related items.
Provides guidance for new administrative coordinators during the onboarding and offboarding process.
Uses advanced software tools including Microsoft Office, Copilot and function-specific software to analyze data, enhance communication, and create documents, presentations, and reports.
Supports workflow and collaboration improvements using collaboration tools like Microsoft 365, Teams, and SharePoint.
Main point of contact for the Kite displays in the general office space.
Offers cross-functional coverage for peer administrative duties as needed including procurement, IT, and facility.
May contribute to space planning and allocation to improve workplace environments in collaboration with Facilities utilizing the Integration Workplace Management System
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Basic Qualifications
Bachelor’s Degree and 0+ years of administrative experience supporting senior leaders in a fast paced and matrixed environment
OR
Associate’s degree and 2+ years of administrative experience supporting senior leaders in a fast paced and matrixed environment
OR
High School Degree and 4+ years of administrative experience supporting senior leaders in a fast paced and matrixed environment
Preferred Qualifications
3-5 years administrative experience supporting senior leaders in a fast paced and matrixed environment
Degree in office management, or a related field preferred
Excellent verbal and written communication skills.
Demonstrates agility and adaptability in a fast-changing environment and acts as a catalyst for significant organizational change initiatives.
Proficiency in office technology, including spreadsheets, databases, AI tools and scheduling tools.
Strong organizational skills and attention to detail.
Ability to work independently and as part of a team.
Embraces new technologies (including AI).
Demonstrates a proactive, continuous-learning mindset to support evolving business needs.
Ability to effectively prioritizes a workload within the scope of designated leaders.
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com. Sign up to follow @KitePharma on Twitter at www.twitter.com/kitepharma.
Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
Please apply via the Internal Career Opportunities portal in Workday.