ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Department: Department of the Navy

Location(s): Honolulu, Hawaii

Salary Range: $52158 - $120282 Per Year

Job Summary: This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer. GS07 - $52,158-$67,809 GS09 - $63,800-$82,938 GS11 - $77,192 $100,344 GS12 - $92,520-$120,282

Major Duties:

• You will manage, monitor, coordinate, and provide regulatory guidance on all personnel actions with the units and the servicing civilian personnel office.
• You will maintain files and documents to ensure timely and accurate processing with the applicable servicing reports.
• You will identify discrepancies and determine improvements or changes in procedures while documenting your findings and research.
• You will assist Lead Administrative Officer with command-wide talent acquisition and management, assuming primary responsibilities during lead absence and/or as directed by Senior Leadership.
• You will interpret and explain all regulatory and procedural requirements for all staffing, recruitment and placement actions.
• You will advise and assist management in classifying and evaluating civilian positions ensuring accuracy and consistency with established position management and classification principles, practices, policies, standards, and regulations.
• You will maintain commands’ accountable property program by integrating actions involving the acquisition, assignment and disposition of accountable property, while ensuring that property inventories are current and accurate.
• You will serve as liaison for management/employee relations, labor employee relations, training and development, workers compensation, and employee benefit actions.
• You will provide senior leadership financial analyst support to ensure all financial matters, programs, and processes, support the Navy and PAC missions.
• You will maintain vendor and service level agreements with other government agencies to ensure proper support is provided across the organization.
• You will coordinate requirements for the logistics procurement process, anticipate supply needs, contingency plans, ensure operational readiness through management of contingency materials, and coordinate the transportation of materials.

Qualifications: GS-12: Your resume must demonstrate at least one year (52 weeks) of specialized experience at or equivalent to the GS-11 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience with administrative regulations, operating procedures, management principles, command programs, and objectives to ensure proper distribution of tasks in order to improve organizational effectiveness and efficiency. Experience collaborating with supervisors and managers on difficult issues with applying complex fact-finding, analytical, and problem-solving methods and techniques. Experience applying analytical and evaluative techniques to assess the civilian personnel program and effective and efficient position management, organization structure and staffing patterns. Experience preparing and presenting findings, recommending and carrying out specific actions regarding specific issues. Experience administering contingency plans on stock and supply needs to verify operational readiness to coordinate the transportation of materials. GS-11: Your resume must demonstrate at least one year (52 weeks) of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience with administrative regulations, operating procedures, management principles, command programs, and objectives to ensure proper distribution of tasks in order to improve organizational effectiveness and efficiency. Experience assisting supervisors and managers on difficult issues with, and applying complex fact-finding, analytical, and problem-solving methods and techniques. Experience applying analytical and evaluative techniques at a lower level, to assess the civilian personnel program and effective and efficient position management, organization structure and staffing patterns. Experience administering contingency plans with supervisor/lead on stock and supply needs to verify operational readiness to coordinate the transportation of materials. GS-09: Your resume must demonstrate at least one year (52 weeks) of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience applying operating procedures, management principles, and command programs at progressively complex levels in order to improve organizational effectiveness and efficiency. Experience assisting lead administrative officer with command-wide talent acquisition and management for staffing, recruitment and placement actions. Experience maintaining command's accountable property program under supervision verifying that the property inventories are current and accurate Experience demonstrating basic knowledge of Human Resources management and support. GS-07: Your resume must demonstrate at least one year (52 weeks) of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience with applying a wide range of Human Resource Management and Classification theories, concepts, practices, laws, policies, rules, regulations, precedents, and procedures in progressively complex assignments Experience analyzing organizational structure and mission activities serviced, and interrelationships with position classification. Experience assisting management with logistics procurement processes. Experience with demonstrating basic knowledge of Human Resources management and support. Additional qualification information can be found from the following Office of Personnel Management website: Administrative Officer Series 0341 Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

How to Apply: Interested Applicants must submit resumes/application packages to: anita.r.francis.civ@us.navy.mil Facsimile applications will not be considered. All resumes/applications must be received no later than the close date of this flyer. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. It is the applicant's responsibility to verify that all information in their resume and documents, are received, legible, and accurate. HR will not modify answers/documents submitted by an applicant. Failure to submit a complete application package will result in an ineligible rating and loss of consideration.

Application Deadline: 2025-12-11