Administrative Assistant

Administrative Assistant

Department: Department of the Army

Location(s): Fort Dix, New Jersey

Salary Range: $58876 - $76543 Per Year

Job Summary: This job opportunity is for an Administrative Assistant, position description D2961000, within the J1-HRO of the New Jersey National Guard. This vacancy announcement is a Title 32, Excepted Service position. The purpose of the position is to provide technical and administrative assistance for programs within the HRO area of responsibility. This support is provided to the Human Resources Officer and the Deputy Human Resources Officer (DHRO).

Major Duties:

• As an Administrative Assistant, GS-0303-7, you will: Maintains the appointment schedule for the HRO and the DHRO Advises the HRO and the DHRO of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Reviews incoming correspondence, publications, regulations, and directives, which may affect the HRO, or programs within the HRO's purview relative to both the Army and Air National Guard Provides limited technical assistance to Human Resources Specialists within the office and to managers, supervisors, and technicians of the serviced organization for a wide range of human resources matters. Performs duties as HRO Publications Officer. Coordinates with both Army and Air Force publications sources to accomplish ordering, locating electronic publications, updating, and maintaining a current and complete publications library for the HRO Submits work orders for repairs and maintenance on HRO office equipment and facilities. Performs other duties as assigned.

Qualifications: General Experience: Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems. Specialized Experience: Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.

How to Apply: To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Application Deadline: 2026-03-12