Position Title:
Administrative Assistant - Dean McGee Eye Institute - OKC
Department:
General Overhead
Job Description:
General Description: Under general supervision, responsible for administrative duties for a department keeping day-to-day business operations on track.
Essential Responsibilities:
- Performs various complex technical and clerical functions in support of departmental staff.
- Will prepare and maintain a variety of records, files and documents including information of a confidential nature.
- May gather information and develop summaries.
- May assist with documenting the development of the department budget and operational plans.
- May recommend changes to office procedures to improve the process and to provide better support.
- Reviews and proofs documents, records and forms for accuracy and completeness.
- Arranges and schedules a variety of meetings and conferences.
- Performs such receptionist duties such as greeting visitors, determining their needs and routing customers to proper area or person; arranging appointments and assisting with phone calls.
- May direct services such as maintenance, repair, supplies, mail and files.
- Assists in training employees on office equipment and procedures.
- Maintains confidentiality of information.
- Specific duties may vary based on assignment.
- Assist other staff as necessary.
- Performs other duties as assigned.
Minimum Qualifications:
Education: Associates Degree required.
Experience: 0 – 3 years of Administrative Assistant experience required.
License/Certification/Registration: None.
Knowledge/Skills/Abilities:
- Basic knowledge of office procedures and equipment.
- Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
- Good basic written communication skills to include spelling, grammar and punctuation.
- Will need good interpersonal skills for interaction with employees, clients and customers.
- Basic computer skills with some spreadsheet knowledge.
- Ability to maintain and handle confidential information appropriately.
- Typing/keyboarding skills sufficient to meet the requirements of the position.
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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.