Job Posting End Date:

05-09-2026

Worker Sub-Type:

Regular

Scheduled Weekly Hours:

Position Summary:

The Administrative Assistant / Records Clerk processes open records requests for court records in compliance with Wisconsin Open Records Law (Wis. Stat. § 19.31-19.39). This position uses the Wisconsin Circuit Court Access (CCAP) system to locate and verify case information and ensures timely, accurate, and lawful release of records. The role requires excellent customer service, strong attention to detail, and the ability to multi-task in a fast-paced environment.

Examples of Work Performed:

The following duties are typical of this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

Process and respond to open records requests in accordance with Wisconsin Law
Locate, review, redact, and release court records as appropriate
Utilize CCAP and internal systems to research case information
Assist customers in person, by phone, and in writing with professionalism and accuracy
Maintain records request logs and collect applicable fees
Ensure confidentiality of restricted information
Manage multiple priorities and meet deadlines
Ability to work independently and collaboratively
Perform other duties as assigned

Qualifications:

High school diploma or equivalent required
Clerical, administrative, or records experience preferred
Experience in a legal, court, or government setting is a plus
Strong customer service, communication, and organizational skills
Ability to handle confidential information and multitask effectively

Knowledge, Skills, and Abilities:

Ability to communicate effectively with internal and external customers both in person and on the phone.
Ability to multi-task and cross train for various roles in the department.
Knowledge of computer software applications and operations.
Skill in operating standard office equipment and ability to perform simple maintenance as needed.
Ability to establish and maintain effective working relationships with other employees, clients, community agencies, and the general public.
Knowledge of basic filing and recordkeeping principles.
Ability to assume responsibility for established office procedures and problem solve with limited supervision.

Ability to maintain confidentiality.
Understand the County’s and department’s mission, core values, plans, and priorities for the future.
Ability to contribute to a positive work culture that fosters excellent customer service and teamwork.

Compensation:

Starting hourly rate $19.70 + Marathon County benefits

Physical Requirements:

Low Physical Requirements - Job involves minimal physical exertion or movement. This job typically requires prolonged sitting, limited walking, or minor lifting.

All physical requirements are described with the intent to comply with the Americans with Disabilities Act (ADA). Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of their job.

Selection Procedure:

The selection of the successful candidate may be made by assessment of education and work experience, oral interview, review of references, and/or other job-related selection procedures. Depending on position requirements, the selected candidate may be required to satisfactorily complete post-offer assessments, including but not limited to education verification, background checks, driver license verification, physical examination, psychological assessment, and drug screening paid for by the County.

Equal Opportunity Employer:

Marathon County is an Equal Opportunity Employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information or protected veteran status.

Special Accommodations:

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.

Notice to Applicants:

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information. If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law

Administrative Assistant

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