Administrative Assistant (AO)

Administrative Assistant (AO)

Department: Department of Veterans Affairs

Location(s): Tucson, Arizona

Salary Range: $51417 - $81765 Per Year

Job Summary: The Southern Arizona VA Health Care System is currently recruiting for one (1) Administrative Officer to work in the Anesthesiology Department at Tucson, Arizona. The incumbent performs essential programmatic and administrative functions including fiscal, personnel, supply, space, performance improvement, data management, contracting and timekeeping.

Major Duties:

• Will complete data collection, collation, interpretation and reports, data management will be used in the analysis of work duties and distribution, staff levels, performance measures and other parameters to facilitate management decisions. The incumbent will utilize expert knowledge of healthcare and resource management for the planning, evaluation, and organizational delivery of services, outcomes and products. Duties include but are not limited to the following: Plan and conduct a variety of broad and complex analytical and evaluative studies of a wide range of medical facility health care delivery services such as organizational structures and management systems for the administrative services in the health care delivery system; human resources, space, equipment and financial resources; medical records administration; and medical facility housekeeping. Analyze, direct and make recommendations for the personnel management program. Provide for the overall administrative management and day-to-day operational oversight. Administer space and equipment programs. Serve as a key figure in manpower utilization, assuring recruitment and retention within the approved ceilings are maintained. Coordinate and assist in projecting staffing needs, writing and revising position descriptions, developing job analyses, processing training requests and purchases, and drafting disciplinary and adverse actions. Develop operational goals and objectives for Anesthesiology Service and translate these into specific actions and policies. Primary participant in the development and implementation of both long and short-term policies, planning in terms of integration of support services. Ensure that policies, procedures and guidelines are compliant with The Joint Commission (TJC), Commission Accreditation Rehabilitation Facility (CARF), Long Term Care Institute (LTCI), Office of Inspector General (OIG) and other accrediting and regulatory agencies. Approve time, overtime and compensatory time for staff. Collaborate with Human Resources and Resource Management workgroup in accordance with policy to ensure the organizational chart contains minimal vacancies. Monitor personnel actions and documentation relating to recruitment, position management, position classification, actions related to discipline, awards, and promotions, Time and Leave, Delegation of Authority forms, Labor Mapping, WebHR / MSS, and others. Initiates resolution of program problems, complaints, and grievances. Provide the budgeting and financial management for the service by assisting in the planning for the budget functions of the service. Prepare funding and staffing requests for the service including new equipment request and annual requirements inventory and review. Formulate and execute annual budget including travel, supplies, equipment and all other general operating expenses. Contributes to all administrative and managerial activities within the Anesthesiology service. Perform budget administration functions (reviews, edits, and approves requests from supervisors for expenditures for submission to vendors and Network Logistics Office) for compliance with VA regulations and standard operating procedures. Work Schedule: Monday thru Friday, 8:00 am to 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Assistant (AO)/PD149390

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/11/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7 grade level. For a GS-7 position you must have served 52 weeks at the GS-5 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Oversight of daily operations, administrative management, personnel management, supply management, budget management, and human resource management. Liaison with the Medical Center Administration to resolve patient complaints or difficulties with other services. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for GS 7 you must have One full year of graduate level education, OR Superior Academic Achievement To qualify based on education for GS 9 you must have Master's or equivalent graduate degree, OR Two full years of progressively higher level graduate education leading to such a degree, OR LL. B or J.D., if related Combination: Applicants may also combine education and experience to qualify at this level. For grade level GS 9, you must have a combination of specialized experience and education beyond one full year of graduate level education to factor. You will be rated on the following Competencies for this position: Administration and Management Attention to Detail Computer Skills Decision Making Financial Management Flexibility Integrity/Honesty Interpersonal Skills Learning Personnel and Human Resources Planning and Evaluating Reading Comprehension Reasoning Self-Management Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with occasional walking, bending, stooping, and standing while resolving problems throughout the SAVAHCS and within the Service. Employee is responsible for accomplishing all his/her assigned duties in compliance with VA safety policies. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/11/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12946840. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-05-11