Administration Support Officer

Overview:

• Casual role supporting the Aviation Academy
• HEW 4 + 12% superannuation
• Based on the Point Cook campus; attendance on-site required

About the Role

The Aviation Academy Administration Support Officer provides administrative support to the Leadership team to support effective day-to-day operations at the Point Cook and Bendigo campuses. The role provides high-level administrative and operational support to ensure the smooth and efficient functioning of the office. Reporting directly to the Operations Manager, the role requires a proactive, detail-oriented professional who can coordinate workflows, manage priorities, and assist in the delivery of organisational objectives

Key Responsibilities

• Provide administrative and operational support to the Aviation Academy Senior Leadership team including support for the Administration Officer in tasks such as triaging incoming business enquires, student onboarding, generating and maintaining student and instructor data and files.

• Daily administration of the Aviation Academy office including supporting the Senior Leadership team in scheduling and credit card management.

• Assist the Administration Officer with delivery of an efficient office including tasks such as arranging student materials and maintain the business asset register. 

• Assist in the organisation of student information sessions and other social activities for staff and students.

• Assist with planning and coordination of marketing events including catering or other suppliers, for example, for University Open Days and other Industry Events.

• Coordinate travel arrangements and accommodation for staff and students, including arrangements for Bendigo Accelerated Flying program.

• Other duties as required as directed within the scope of the classification.

About You

To be successful in this position, you’ll have:

• At least one year of experience in delivery of administrative services.

• Ability to work effectively, flexibly, and collaboratively with colleagues within and beyond the immediate work unit, contributing to the achievement of team goals.

• Proven ability to work independently and under direction, use initiative to prioritise tasks and meet deadlines in a demanding environment with excellent attention to detail.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite.

• Knowledge of the aviation and flight training industry (desirable).

Please Note: Appointment to this position is subject to passing a Working with Children.

About the College

STEM College holds a leading position and expertise in the Science, Technology, Engineering, Mathematics, and health (STEM) fields.

We are uniquely positioned to influence and partner with industries. STEM College is a community of exceptional STEM researchers, teachers, inventors, designers, and game-changers, supported by talented professional staff. We offer higher education programs across all STEM disciplines at the Bachelor, Master, and PhD levels, and ensure our students experience an education that is work-aligned and lifechanging.

The College is renowned for its exemplary research in many STEM areas including advanced manufacturing and design; computing technologies; health innovation and translational medicine; nano materials and devices; and sustainable systems.

https://www.rmit.edu.au/about/schools-colleges/stem-college

About the Academy  

RMIT University is a global leader in aviation and aerospace education, research, and training, with a proud legacy spanning more than 80 years in aviation and aerospace education. Consistently ranked among the world’s top universities for aviation and aerospace engineering, RMIT is renowned for producing industry-ready graduates and shaping the future of flight through innovation, safety, and

sustainability.

The RMIT Aviation Academy is the University’s flagship centre for flight training and aviation workforce development. With operations across multiple campuses and flight training bases, the Academy delivers integrated pilot training pathways, advanced flight instructor programs, and bespoke training solutions for industry and government partners. It plays a critical role in responding to Australia’s and the region’s aviation workforce needs, underpinned by a strong safety culture, regulatory compliance, and a future-focused approach to digital and technical excellence.

https://www.rmit.edu.au/partner/hubs/aviation-academy

To Apply 

Submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page. Please submit your documents as First_Last Name CV (or CL).

For any questions about this position, please contact Casual Recruitment via email - casualrecruitment@rmit.edu.au 

Applications Close:

29 Apr 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

 

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes.  All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.  Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

 

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

 

We are a Circle Back Initiative Employer – we commit to respond to every applicant.