Full-time, fixed-term position through to October 2026
Base salary will be in the range $83,776.44 - $93,121.41 + 17% super (HEW Level 5)
Based at our St Lucia Campus
Join the School of Electrical Engineering and Computer Science as an Administrative Officer, where your work will sit at the heart of a vibrant, future‑focused academic discipline. In this pivotal professional role, you will provide high‑level research and operational administrative support, enabling academic leaders, staff and HDR students to thrive in an environment defined by collaboration, innovation and impact. Working closely with the Discipline team and broader Faculty partners, you will contribute to the smooth delivery of research activity, projects and priorities that support UQ’s purpose of creating change together.
Key responsibilities will include:
Providing high‑level research and operational administrative support to discipline leaders, staff, visitors and HDR students, including HR, finance, reporting, correspondence and event and travel coordination.
Coordinating financial administration including UniFi requisitions, invoice processing, catering and hospitality, corporate card reconciliation and reimbursements.
Acting as secretariat for School and discipline committees, including scheduling, preparing papers, minute‑taking and managing meeting logistics.
Delivering executive support to the Discipline Leader, including diary management, travel coordination and support for University commitments.
You are a proactive and highly organised professional who thrives in a fast‑paced academic environment and enjoys enabling others to do their best work. You bring sound judgement, strong communication skills and a service‑oriented mindset, with the confidence to manage competing priorities and complex information.
You will demonstrate:
A degree with subsequent relevant experience, or extensive experience and specialist expertise in administration, business or executive support, or an equivalent combination of education and experience.
Excellent interpersonal, verbal and written communication skills, with the ability to engage effectively with people from diverse backgrounds and levels of seniority.
Well‑developed organisational skills with strong attention to detail and a commitment to accuracy.
Proven ability to manage workloads independently and collaboratively, meeting deadlines with confidence and flexibility.
Experience using a broad range of computer applications, particularly the Microsoft Office suite, in a networked environment.
Demonstrated capability in financial administration, including invoice processing, reconciliations and compliance with policies and procedures.
The ability to quickly learn and effectively use University systems such as UniFi and Expense Management platforms.
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.
Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.
For more information about this opportunity, please contact Loretta Jamieson | Operations Manager at loretta@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.
When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section.
Pre-employment checks may include: verification of the right to work in Australia and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623.
Applications close Thursday 30 April at 11.00pm AEST (R-63738).