School of Electrical Engineering and Computer Science – Faculty of EAIT
1x Full-time (100%) and 1x Part-time (80%), Permanent positions
Base salary will be in the range $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5)
Based at our St Lucia Campus - Brisbane
We are seeking two motivated and organised Administration Officers to support our School of Electrical Engineering and Computer Science (EECS) due to a significant increase in HDR student enrolments and academic staff numbers, resulting in greater demand for research and operational administrative support.
These permanent positions are essential to ensure efficient management of two Disciplines concerning:
Providing high-level administrative coordination, project support, and stakeholder engagement. You will maintain streamlined processes for finance, HR, space allocation, and event coordination, enabling Discipline Leaders and staff to focus on core teaching and research priorities.
Act as a first point of contact for administrative enquiries from staff and students within the Discipline. You will maintain effective relationships with stakeholders within the Discipline, while liaising with other professional support services across the School and Faculty where required.
Other key responsibilities will include:
Providing comprehensive administrative and executive support to school discipline leaders, staff, visitors, and HDR students, including human resources and finance functions, correspondence, reporting, event and travel coordination, and committee secretariat duties.
Responsibilities include managing calendars, projects, space allocation, data and document management, and developing effective administrative systems and procedures.
The role also involves coordinating workshops, seminars, and conferences, liaising with internal and external stakeholders, and serving as the primary point of contact for enquiries requiring interpretation of policies and procedures.
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
Up to 26 weeks paid parental leave/paid primary care leave
17% superannuation contributions + 17.5% annual leave loading
Access to flexible working arrangements including, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
On campus childcare options
Affordable parking (from just $6.40 a day)
Salary packaging options
A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.
Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse
backgrounds and of varying social status.
Sound problem solving skills and judgment in resolving or redirecting issues.
Ability to manage and prioritise workloads, work independently or within a team and meet strict timelines with confidence.
Adaptable and flexible approach to work with skills in dealing with difficult situations to meet changing needs and priorities.
Well-developed organisational skills with high level attention to details and ensuring accuracy of information.
Extensive experience in the use of a wide range of computer applications in a network environment, particularly Microsoft Office Suite of programs.
Demonstrated capacity to effectively use University platforms such as UniFi and Expense Management System or the ability to rapidly gain such knowledge.
Experience in reconciliation of credit cards, payment of invoices and the ability to interpret and abide by University policies and procedure in all areas of financial and administrative management.
Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
For more information about this opportunity, please contact Loretta Jamieson at loretta@uq.edu.au.
For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.
We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:
Resume
A cover letter summarising how your background aligns with the 'About You' section
Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Applications close Sunday 18 January 2026 at 11:00pm AEST (R-59358).