Administration Associate

Job Description

Administration Associate

• Permanent role: Full time with competitive remuneration and benefits
• Location:  Macquarie Park, Sydney, Australia
• Career growth:  Expand your expertise in a growing, successful industry
• Professional development: Build valuable experience in a dynamic, evolving role
• Flexible working supported: Ability to mix working from office and working from home

Start your next chapter with a global leader as an Administrative Associate for one of the largest Animal Health and Animal Technology Companies Worldwide and in Australia.

Would you like to help make an impact in the Animal Health industry? Join this exciting business to help shape the future of Animal Health in a leading organisation focussed on our customers. Working with a passionate team of people primarily within the Ruminant and Swine Business Unit, servicing farmers, pet owners, retail stores and veterinarians, the Administration Associate will provide consistent, effective administrative support to directors, senior managers and teams across defined responsibility areas, including divisional support as a Privacy Steward Coordinator. Critically, the role coordinates principal and functional group administrative tasks to improve communication and organisation within the supported department.

Primarily focussed on the Ruminant and Swine business, there will be the need for cross business support & collaboration.

The Administration Associate sits within the Animal Health organisation and reports to the Ruminant and Swine Business Unit Lead in Australia, with indirect responsibilities to the General Manager Australia and Companion Animal Business Unit Lead.

What You Will Do

Responsibilities include, however not limited to:

Stakeholder management

• Set priorities with advanced organisational and judgement skills
• Provide administrative and operational support to the General Manager and Senior Leadership Team (SLT) as guided by Senior Associate Administrative Services, while maintaining discretion and confidentiality
• Deliver accurate, timely information aligned to policies and procedures
• Collaborate effectively with internal and external stakeholders at all levels
• Ensure compliance with SOPs, policies, legal hold and or company’s ethical standards

Privacy Coordinator

• Support the Animal Health Commercial division as Privacy Steward Coordinator
• Cascade Global and Regional compliance communications, maintain policy, training and audit repositories, and notify the SLT of compliance concerns

Meetings management

• Arrange travel and logistics for external customers at local and international meetings
• Provide internal meeting support including arranging and attending meetings, conferences and functions, and managing travel and accommodation

Team engagement

• Support and mentor peers
• Participate in cross functional teams
• Provide leave cover and act as back up for Senior Associate Administrative Services

General administration Assist with Commercial administrative activities including

• Assisting with contract management, including Adobe Sign routing
• Purchase and meeting expense card reconciliations
• General administrative tasks, including but not limited to maintaining SharePoint and identified internal platforms, co-ordinating business cards and raising purchase orders and processing invoices
• Maintaining the induction process and delivering induction training for office and field staff
• Supporting meeting management such as the National Business Meeting and team meetings
• Maintaining legally approved agreement templates and checklists, liaising with legal and procurement teams as required, adhering to compliance guidelines
• Maintaining the register and stock of phones and tablets for team use
• Acting as a point of contact for administration guidance, team communications and taking a lead role in key administrative initiatives as required

What You Must have

• Tertiary qualifications
• Prior proven administrative and corporate environment experience
• Experience supporting directors, managers and multiple stakeholders, with the ability to work effectively at all organisational levels and within high performing teams
• Curious, with the willingness to question, find new ways of working and confidence to speak up
• Effective cross functional teamwork capabilities and excellent collaboration skills
• High attention to detail, coordination and organisation with excellent time management with ability to manage competing priorities
• Confident using technology and standard office and communication equipment in an activity-based workplace, with intermediate to advanced skills in Word, PowerPoint, Excel and Outlook; experience with SAP and managing programme platforms
• Drive and motivation to meet and exceed individual and team goals
• Unquestionable ethics and integrity
• Excellent verbal, written and presentation skills in English

What You Can Expect

• Autonomy with support: Work independently while being encouraged and backed by a trusted global leading animal health organisation
• Growth and development: Gain exposure that helps you upskill and advance in your role
• Flexibility and opportunity: Enjoy flexible working and open doors to new opportunities and skill sets
• Collaborative culture: Join a team of like-minded individuals who share knowledge and celebrate success

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Required Skills:

Accountability, Clinical Supply Chain Management, Communication, Compliance Policies, Data Management, Detail-Oriented, Document Management, Ethical Standards, Financial Operations, Microsoft Office, Microsoft PowerPoint, Office Applications, Organization Administration, Payment Handling, Platform Management, Process Improvements, Stakeholder Management, Strategic Management, Vendor Management

Preferred Skills:

SAP Management

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

01/1/2026

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