HR Administration
1. Talent Acquisition:
- Update/File CVs of candidates in database
- New Hire Announcement
2. Employee Onboarding
- Coordinate for onboarding plan for all new hires with hiring managers
- Provide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc.
3. Training and Development
- Arrange training registration as per approved requests.
4. Employee Offboarding:
- Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements
5. HR Operations:
- Maintain employee’s attendance records and Leaves.
- Addition/Deletion of employees’ insurance
General Administration
1. Reception:
- Receiving and distributing of mails
- Attending incoming calls and forward to concern department.
- Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running.
- Greeting all visitors and colleagues; and act as back up when Supervisor is on leave.
- Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance.
- Supervise Janitorial staff.
- Cafeteria management (cleanliness, grocery consumption, stock management).
- Maintain Generator Log and fuel and analyze fuel consumption.
- Liaise with different department to allocate workstation and floor plan.
- Supports HR Manager in organizing company events and employee engagement activities.
- Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc.
- Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active.
- Communication (replacement, allotment, block) management.
- Any task assigned by the manager.