Activities Coordinator - Athletics

Organization

Recreation

Pay

$5,208.78

Pay Frequency

Monthly

Full Time / Part Time

Full time

Job Summary

Under general supervision is responsible for working with assigned groups in planning and implementing various rec athletics programs and special events for Tulsa County Parks. Supervises subordinates full and part time staff, volunteers, and other assigned personnel by performing the following duties.

Job Description

All candidates conditionally offered transfer, promotion, or initial hiring into a DOT/safety- sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety-sensitive or require a CDL. External job applicants with a confirmed positive drug or alcohol test result shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County.

ESSENTIAL JOB FUNCTIONS

• Responsible for planning, implementing, and coordinating the operation of Athletics facilities and programming.
•  Coordinate with community leaders, schools, etc. to meet the needs of the community.
• Analyze and evaluate programs and activities such as leagues, sports development, wellness/fitness, and special events.
• Responsible for hiring and training staff and volunteers.
•  Supervise and evaluate staff performance; motivate staff and program participants.
• Promote and stimulate good relations with surrounding neighborhoods, community groups and local organizations and encourages their participation in athletic activities and special events.
• Oversee the operation of food concessions activities at athletic facilities, and special events.
• Hire and train seasonal staff. Supervise the staff during operation.
• Coordinate with maintenance section for repairs and maintenance of athletic facilities.
• Write proposals, presentations and promotional material and approves printing and mailing request.
• Assist Director and Superintendent of Recreation in determining park and recreation’s athletic activities and needs.
• Responsible for keeping required records and statistics; preparing reports and other required information.
• Request supplies, equipment, and special maintenance needs.
• Maintains discipline.
• Explain policies and procedures to patrons and staff.
• Teach a variety of classes.
• Prepare and deliver deposits.
• Assist with the routine janitorial maintenance needs of the facilities.
• Secure facilities and equipment from other agencies and organizations as needed.
• Perform other duties as assigned.

Additional Job Description

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

Skill in:

• Record keeping
• Supervising staff
• Preparing reports
• Leading Rec athletics programs
• Organizing events and programs
• Interpersonal relationships

Knowledge of:

• Modern principles of park planning and design.
• Modern principles and methods for developing and implementing a wide variety of recreation, social, and leisure activities for children and adults.
• Federal, State, County, and City laws, codes, regulations, and guidelines affecting recreation/athletic programs and activities.
• Principles of human resource management, supervision, training, and performance evaluation.
• Recreational, social, and cultural needs of the community.
• Principles of facility supervision, facilitation, and maintenance.
• Good computer skills.

Ability to:

• Manage, direct and coordinate the work of Professional, Clerical, and part-time staff.
• Select, supervise, train and evaluate staff.
• Provide administrative support and professional leadership and direction of the Parks Athletics Department.
• Perform responsible and difficult work involving the use of independent judgment and personal initiative.
• Interpret and apply Federal, State, County, and City laws, codes, regulations, and guidelines affecting recreation programs and activities.
• Analyze problems; identify feasible solutions; project consequences of proposed actions and implement recommendations in support of goals.
• Establish and maintain effective working relationships with staff, volunteers, City Council, Commissions and Committees, community organizations, individual citizens, governmental agencies, contractors, and vendors.
• Plan, develop, direct, and evaluate comprehensive recreation athletic programs and services for the County.
• Assess and monitor community needs; identify opportunities for improving service delivery methods and procedures for development and implementation of new program areas.
• Maintain administrative systems for facility and program scheduling, calendaring, and other functions.
• Develop, analyze, interpret, and explain Department policies and procedures.
• Participate in long-range and strategic planning.
• Work effectively under pressure and deadlines with consistent interruptions.
• Communicate clearly, concisely, and effectively, both orally and in writing.

SUPERVISORY RESPONSIBILITIES

May supervise up to 2 full-time employees and up to 10 part-time staff and/or volunteers.

Carries out supervisory responsibilities in accordance with the organization's policies and

applicable laws. Responsibilities may include interviewing, hiring, and training employees;

planning, assigning, and directing work; appraising performance; rewarding and disciplining

employees; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree from a four year college or university in recreation or related field and over three years paid experience in recreation field with one year of supervisory experience in an organized recreation program or an equivalent combination of training and experience substituting one year of employment for one year of education with a maximum substitution of two years. Experience in park facilities planning and design, as well as developing, planning, implementing, and facilitating sports programs is required.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

CPR and First Aid certificates.

Valid Oklahoma Driver’s License and an acceptable driving record

Successful completion of Tulsa County Defensive Driving course within 3 months of employment.

Certified Food manager. This may be earned after full-time employment.

PHYSICAL DEMANDS

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit, talk, and hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions and toxic or caustic chemicals.

The noise level in the work environment is usually quiet while in the office and moderately loud when in the field.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability, or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.

NOTE: Job descriptions are subject to change based on changing business needs and conditions.

Location

O'Brien Park and Recreation Center