Accounts Payable Specialists - Mfg Exp Preferred

*"This role will initially be based in our Needham, MA office. In the Summer of 2026, the position will transition to our Norwood, MA location and will follow our Hybrid Work Schedule**

💰 Pay Range: $152,000.00 - $180,000.00 annually (based on experience and qualifications)

 

OVERVIEW OF ROLE:

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices related to inventory purchases. This role requires close coordination with vendors, procurement, and warehouse teams to ensure proper matching, issue resolution, and accurate financial reporting. The ideal candidate is detail-oriented, proactive, and highly organized, with strong communication and follow-up skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Invoice Processing and PO Matching

• Review, verify, and process high volumes of invoices
• Perform 3-way matching (Purchase Order, Goods Receipt, Invoice)
• Ensure proper coding and entry into the accounting system

Discrepancy Resolution

• Investigate and resolve invoice discrepancies including pricing, quantity, and receipt variances
• Work cross-functionally with various departments to reconcile issues
• Maintain detailed documentation of discrepancies and resolutions

Vendor Management

• Serve as a primary point of contact for vendor inquiries related to invoicing and payments
• Conduct consistent follow-ups with vendors to obtain missing documentation or clarify discrepancies
• Maintain positive vendor relationships while enforcing company policies

Cross-Functional Collaboration

• Partner with various departments to ensure PO accuracy and updates
• Coordinate with warehouse teams to validate receipt of goods and resolve receiving discrepancies
• Communicate effectively across departments to ensure timely invoice processing

Reporting and Compliance

• Maintain accurate AP records and documentation for audit purposes
• File all invoices and support documentation electronically.
• Conduct weekly RNI analysis
• Assist with month-end close activities
• Maintain unapproved invoice files for month/year end accounts payable accruals and related journal entries

EDUCATION AND/OR EXPERIENCE:

• 5+ years of experience in accounts payable preferably with inventory or PO-based invoicing
• Strong understanding of 3-way matching processes
• Previous experience in a manufacturing environment preferred
• Experience working with ERP systems (e.g., D365, SAP, Oracle, NetSuite, etc.)
• Proficient in Microsoft Office applications including Teams, Outlook & Excel, Adobe Acrobat