Accounts Payable Specialist

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA 

VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies.

Culture is our key and Empathy is how we build it. VaynerMediaEMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In EMEA, we are proudly +300, servicing a diverse client all around the region.

Who You Are

You’re detail-oriented, organized, and thrive in a collaborative environment. You’re not afraid of a high-volume, fast-paced workflow and take pride in ensuring accuracy and compliance in every transaction. You’re a strong communicator who can balance efficiency with empathy when working with internal teams and external partners.

What You’ll Do

Transaction Verification & Compliance

• Review and verify vendor invoices, utility bills, contracts, and credit card transactions to ensure compliance with internal policies.
• Perform due diligence on vendor accounts to validate legitimacy and billing accuracy.

Data Entry & Record Management

• Accurately enter and maintain invoice and payment data in the accounting system (NetSuite preferred).
• Maintain organized electronic records to support financial audits and reporting.

Invoice Matching & Approvals

• Perform 2-way invoice-to-PO matching and route for approval.
• Investigate and escalate discrepancies, collaborating with procurement and relevant stakeholders.

Payments & Reconciliations

• Prepare payment proposals and execute approved payments via the company’s payment cycle.
• Reconcile vendor statements and corporate credit cards to ensure accuracy and proper documentation.
• Assist with reconciling media spend, out-of-pocket expenses, and third-party costs in partnership with the FinOps team.

Vendor & Internal Liaison

• Serve as the main contact for vendor inquiries related to payment status or discrepancies.
• Setup new vendors within the system based on required/approved documentation and instructions provided by Finance/Legal teams (W9, Vendor Service Agreements, etc.)
• Build and maintain positive relationships with vendors and internal departments.

Reporting & Month-End Support●

• Prepare staff claims summaries and assist with monthly closing tasks.
• Support audit preparation and provide financial data as needed.
• Process Improvements & Compliance
• Identify opportunities to streamline workflows and strengthen internal controls.
• Stay current with global financial compliance standards and internal accounting policies.

What We’re Looking For

• 3+ years of experience in Accounts Payable or general accounting (shared services experience preferred).
• Strong attention to detail, organization, and follow-through.
• Proficiency in NetSuite, Google Workspace, and/or Microsoft Office tools.
• Excellent communication and interpersonal skills—able to work with teams across time zones.
• A positive attitude and willingness to learn in a fast-changing, dynamic environment.
• Prior experience in advertising, marketing, or media is a plus.
• Amenable to work during US working hours (night shift in PH) - Full remote role

What you should know about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.

 

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