Accounts Payable Specialist

Accounts Payable Specialist

We are excited to welcome an Accounts Payable Specialist to our growing team! This role is ideal for a detail-oriented professional who thrives in a structured, fast-paced environment and enjoys being a key contributor to a collaborative finance team. You’ll play an important role in ensuring accurate, timely processing of accounts payable while supporting internal partners and external vendors.

Accounts Payable Specialist

$23.00 – $26.00 (DOE)
Monday–Friday | 7:00 a.m. – 5:00 p.m.
 

Why Join Us?

• Enjoy a dog-friendly workplace, creating a welcoming and positive office environment.

• Competitive pay and comprehensive benefits

• Complimentary access to our Corporate Fitness Center

• Employee discounts and wellness perks

• Ongoing training and career advancement opportunities

Key Responsibilities

• Process and distribute daily accounts payable documentation for approval

• Accurately assign GL account codes to invoices

• Enter invoice data into the accounting system (CDK)

• Review and resolve invoice discrepancies in collaboration with internal teams

• Perform data verification in alignment with company procedures

• Assist with check run preparation three times per month

• Reconcile monthly vendor statements

• Serve as a point of contact for employees and vendors regarding payments

• Request and maintain W-9 and Certificate of Insurance (COI) documentation

• Support inventory receiving processes, including:

  Transportation billing and purchase order accuracy

• Verifying and recording unit costs

• Scanning and indexing invoices into the AP system

This position requires managing a high volume of transactions with precision and consistency.

Qualifications & Competencies

• Strong attention to detail and accuracy

• Effective time management and organizational skills

• Professional verbal and written communication

• Proficient keyboarding and data entry abilities

Preferred Experience:

• Basic knowledge of word processing, spreadsheets, and databases

• Prior Accounts Payable experience is a plus

Work Environment & Physical Requirements

• Office-based role utilizing standard office equipment

• Primarily sedentary with occasional standing, walking, and lifting

• Ability to lift up to 10 lbs. frequently and up to 25 lbs. occasionally

Schedule & Expectations

• Core hours: 7:30 a.m. – 4:00 p.m. (flexibility available)

• Overtime as business needs require and with manager approval

• No travel required

Comprehensive Benefits Package

• Medical, Dental, Vision, Life & Disability Insurance

• 401(k) with Company Match

• Flexible Spending Account (FSA)

• Paid Holidays and Paid Time Off

• Employee Discounts and Development Opportunities

Pre-employment drug screening and employment eligibility verification (E-Verify) are required.