Accounts Payable Specialist

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Role Overview

Our Accounts Payable team is responsible for processing all supplier invoices, employee expenses, and payments across the EMEA region. We are seeking a highly motivated and ambitious individual who is eager to develop their career with TrendAI.

At TrendAI, we believe in investing in our people. You will have access to a wide range of development opportunities—both within the AP team and across the wider organisation. We provide the support, guidance, and tools you need to build a successful and rewarding career.

If you are looking to join a collaborative, fun, and diverse finance team where growth is encouraged and achievements are recognised, we would love to hear from you.

Accounts Payable Specialist – Duties & Responsibilities

As an Accounts Payable Specialist, you work in a dynamic, fast‑paced environment supporting accurate financial operations. Key responsibilities include:

Invoice & Expense Processing

• Process high‑volume trade invoices and employee expense reports accurately and on time.
• Manage non‑PO and intercompany invoices, ensuring they are correctly coded and fully approved before payment.
• Maintain strict adherence to company policies, procedures, and internal controls.
• Ensure high levels of accuracy and the ability to meet tight deadlines.
• Manage company credit cards, including issuing new cards, maintaining accounts, and supporting cardholders.

Vendor & Account Reconciliation

• Reconcile vendor accounts regularly, investigating and resolving discrepancies or outstanding items.
• Maintain AP aging reports, including monitoring debit balances and clearing old credits or unmatched transactions.
• Resolve price, quantity, or PO‑related variances with procurement and suppliers.

Supplier & Internal Stakeholder Management

• Build and maintain strong working relationships with suppliers and internal business partners.
• Handle supplier queries, disputes, and payment-related issues professionally and promptly.

Payment Processing

• Prepare and execute scheduled payment runs.
• Process payments via bank transfer in accordance with payment terms and internal approvals.
• Ensure accurate posting of journals.

Month-End & Reporting

• Prepare and post monthly accruals for unreceived invoices.
• Support month-end close activities with accurate AP data and reconciliations.

Vendor Master Data

• Set up and validate new vendor accounts in compliance with company standards.

Process Improvement & KPIs

• Contribute to continuous improvement initiatives and drive automation opportunities within the AP function.
• Support improvement of Key Performance Indicators (KPIs) across all Accounts Payable processes.

You are:

• Highly motivated and proactive

• Flexible and adaptable to change

• Fluent in English, fluency in additional European languages desirable but not essential

• Excellent in communication and organisational skills

• Organized and able to manage your time effectively

You have:

• Certification or Degree in Accounting or Business is desirable.

• Minimum 1 year experience in an Accounts Payable position in a multinational/shared service centre.

• ERP (Enterprise Resource Planning) experience is preferable but not essential.

• Ability to work in a fast paced environment.

• Ability to work independently and as part of a team.

• Attention to detail with the ability to deliver accurate & high quality work.

• The drive to continuously learn and look for improvements.