Accounts Payable Specialist

 

See Yourself at Telix

As an Accounts Payable Specialist, you play a pivotal role in our accounting department. You will be responsible for ensuring accurate and timely processing of invoices, expense reports, credit card administration, and other outgoing payment requests (i.e. customer rebates) while fostering strong relationships with vendors and internal customers. The Accounts Payable Specialist will participate in optimizing processes and contributing to the overall efficiency of the finance department. This is an Americas based role and will include a variety of entities and currencies.

Key Accountabilities

• Invoice Processing and Approval Workflow:
  • Process invoices received in SAP Business One, including three-way matching to open purchase orders and confirmations of receipt.
  • Recommend and support efficient approval workflows, keeping in mind compliance with internal controls.
  • Act as a point of contact for internal and external stakeholders regarding invoice approval and payment inquiries.
  • Maintain tracking of invoices received, processed, or not yet processed with reasons as to why.
• Company Credit Card Program:
  • Co-administer company credit card program to ensure compliance with usage and delegations of authority.
  • Add and remove staff in accordance with policies and procedures.
  • Escalate to management any flags in usage or violations of policy.
• Payment Processing and Cash Management:
  • Prepare vendor payments, including checks, wire transfers, and ACH transactions.
  • Investigate and recommend course of action for payment discrepancies and vendor issues.
• Vendor Relations:
  • Cultivate and maintain positive relationships with key vendors.
  • Collaborate with vendors to address inquiries, negotiate favorable terms, and resolve issues promptly.
• Process Improvement:
  • Identify opportunities for process improvement within the accounts payable role.
  • Support and recommend processes to streamline workflows, reduce manual effort, and enhance overall efficiency.
  • Stay informed about industry trends and emerging technologies to drive continuous improvement.
• Mont End, Quarter End & Year End:
  • Assist in month-end, quarter end, year-end close activities related to accounts payable, including reconciliations, accruals, and financial reporting.
  • Generate monthly reports using various sources of data to create the appropriate liability and ensure timely entries for inclusion in month end financial closing processes.
  • Provide financial/business analytical support by identifying anomalies and trends to ensure compliance and payment accuracy.
• Training and Compliance:
  • Assist in training the organization on use of systems and credit card program.
  • Support relevant regional policies, to ensure alignment with group.
  • Ensure compliance with accounting standards, company policies, and regulatory requirements.
  • Assist in internal and external audits by providing documentation, explanations, and support related to accounts payable and related processes, controls, and compliance.
  • Support implementations of corrective actions and improvements based on audit findings and recommendations.

Education and Experience

• Associate’s degree in Accounting, Finance, related field or additional work experience.
• A minimum of 3 years of experience in Accounts Payable working with high volumes of invoicing and expense reports, preferable in varying currencies.
• Understanding of accounting payment terms and general debits/credits.
• Proficient in accounting software (e.g. SAP, NetSuite) and Microsoft Excel.
• Excellent attention to detail, accuracy and organizational skills.
• Strong communication and interpersonal skills.
• Knowledge of tax regulations related to accounts payable.
• Familiarity with ERP systems.
• Ability to work independently and collaboratively within a team.
• Problem-solving skills and the ability to prioritize tasks effectively.

Key Capabilities

• Inclusive mindset: Demonstrate an understanding and appreciation for diversity, and actively work to create an inclusive environment where everyone feels valued and respected
• Creativity and innovation: Possess a willingness to think outside the box and come up with unique and creative solutions to challenges
• Commitment to excellence: Take pride in your work and consistently strive for excellence in everything you do
• Results-oriented: Driven to achieve goals and objectives, with a strong focus on delivering measurable results
• Ethical behavior: Act with integrity and demonstrate a commitment to ethical behavior in all interactions with colleagues and stakeholders
• Adaptability: Comfortable working in a dynamic environment, able to adjust to changing priorities, and willing to take on new challenges
• Strong communication skills: Able to communicate effectively with colleagues and stakeholders at all levels, using clear and concise language
• Collaboration: Work effectively as part of a team, actively sharing knowledge and expertise to achieve common goals
• Resilience: Demonstrate the ability to bounce back from setbacks and persevere in the face of challenges
• Continuous learning: Show a commitment to ongoing learning and professional development, continually seeking out opportunities to expand your knowledge and skills