Accounts Payable Specialist

Job Description:

Here at Rakuten Kobo Inc. we offer a casual working start-up environment and a group of friendly and talented individuals. Our employees rank us highly in terms of commitment to work/life balance. We realize that for our people to be innovative, creative and passionate they need to feel valued and supported. We believe in rewarding all our employees with competitive salaries, performance based annual bonuses, stock options and training opportunities.

If you’re looking for a company that inspires passion, personal, and professional growth – join Kobo and come help us on our mission of making reading lives better.

The Role:

Rakuten Kobo Inc. is looking for an Accounts Payable Specialist to join our Finance team! The team is an energetic and dedicated group of professionals that are highly involved in all facets of the business through the delivery of exceptional stakeholder value. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist plays a vital role in contributing to Kobo’s controllership team and supporting financial accounting functions. The Accounts Payable Specialist will be responsible for supporting the Accounts Payable Manager in leading our accounts payable function, procurement process, supporting general accounting processes, and assisting with month-end close procedures.

The Person:

This person will need a keen sense of attention to detail, have great interpersonal skills, adapt, learn quickly, and be able to work under strict and tight deadlines. An eagerness to want to improve and drive results is expected. The role is an integral part of our operations, which makes the responsibilities crucial to ensuring our accounts payable processes are operating effectively.

Key Responsibilities:

• Process vendor invoices by collecting, reviewing, and inputting invoice details into our financial systems.
• Process time-sensitive international payroll with a high level of professionalism and discretion.
• Liaison with department owners and vendors on obtaining supporting invoices, approvals, and resolving financial related inquiries.
• Assist in auditing and processing the Company’s expense reports via online expense reporting portal.
• Process Global Tax remittances payments required on a monthly basis and within the defined timelines
• Prepare and provide for review, all payments to be paid on a weekly basis, based on the terms set with vendors and/or deadlines internally set.
• Oversight of procurement process, including assurances of policy measures, inclusion of contract, and approvals obtained.
• Initiating payments via multiple payment instruments on various banking platforms, with a solid understanding of key input data ie. ACH/EFT, Wires, International IBAN
• Prepare subledger to GL reconciliation for accounts payable, including aging and actions on issue resolutions, support for accrued liabilities, and various other balance sheet accounts.
• Support the Accounting Manager in the financial accounting and period end close administration.
• Ad hoc project supporting the Controllership team as required.

The Skillset:

Required:

• Post-secondary degree with a focus on Accounting
• At least five years of demonstrated progressive Accounts Payable experience
• Highly analytical and profound attention to detail
• Ability to pivot effectively with process changes and minimal disruption to the business
• Takes initiative to identify and voice areas of process improvement to increase efficiencies
• Advanced proficiency in Microsoft Excel
• Candidates should be professional, energetic, and very pro active
• Exceptional communication skills, both verbal and written
• Excellent interpersonal skills
• Outstanding organizational skills and process oriented
• Personable, team player with a “can do” attitude
• Ability to work effectively in both a collaborative and independent environment, escalating issues when necessary
• Experience with or involvement in new system implementation

The Perks:

• Flexible hours and hybrid remote working environment
• Subsidized in-office lunches
• Full benefits starting from your first day
• Paid Volunteer days, unlimited sick days, and 3% RRSP matching
• Lifestyle spending account
• Talent and development training budget
• Free Kobo device + free weekly e-book or audiobook
• Weekly Kobo Spark sessions
• Maternity/paternity leave top up
• Dog friendly office

About Rakuten Kobo Inc.
Owned by Tokyo-based Rakuten and headquartered in Toronto, Rakuten Kobo Inc. is one of the most advanced global e-commerce companies, with the world’s most innovative e-reading services offering more than 6 million eBooks and audiobooks to 30 million + customers in 190 countries. Kobo delivers the best digital reading experience through creative innovation, award-winning e-readers, and top-ranking mobile apps. Kobo is a part of the Rakuten group of companies.

Rakuten Kobo Inc. is an equal opportunity employer. Accessibility accommodations for candidates with disabilities participating in the selection process are available on request. Any information received related to accommodation needs of applicants will be addressed confidentially.

Rakuten Kobo would like to thank all applicants for their interest in this role however only qualified candidates will be shortlisted.

Beware of fraudulent job offers claiming to be from Rakuten. Rakuten does not send unsolicited job offers or request money during the recruitment process. Learn more: https://rakutenemploymentalert.com/

#RKIND

Five Principles for Success
Our worldwide practices describe specific behaviors that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.

Always improve, Always Advance - Only be satisfied with complete success - Kaizen
Passionately Professional - Take an uncompromising approach to your work and be determined to be the best
Hypothesize - Practice - Validate – Shikumika - Use the Rakuten Cycle to succeed in unknown territory
Maximize Customer Satisfaction - The greatest satisfaction for our teams is seeing their customers smile
Speed!! Speed!! Speed!! - Always be conscious of time - take charge, set clear goals, and engage your team

Rakuten is an equal opportunity employer. Accessibility accommodations for candidates with disabilities participating in the selection process are available on request. Any information received related to accommodation needs of applicants will be addressed confidentially. 

Rakuten would like to thank all applicants for their interest in this role however only qualified candidates will be shortlisted.

Beware of fraudulent job offers claiming to be from Rakuten. Rakuten does not send unsolicited job offers or request money during the recruitment process. Learn more: https://rakutenemploymentalert.com/

At the time of posting, Rakuten expects the Compensation (base salary + discretionary bonus) for this role to be within the range shown below. Individual compensation will vary based on job-related factors, including the skills, qualifications, and experience of the successful candidate as well as business need and geographic location. The successful applicant for this role will be eligible for stock options, health, vision, dental insurance, RRSP matching, Personal Time Off (PTO), Volunteer Time Off (VTO), and other employee benefits as the company implements.

CAD $63,394.00 - 99,112.48 annually