Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist is responsible for timely and accurate processing of vendor invoices, payments, and related financial transactions within a multi-entity, global environment. This role ensures compliance with company policies, supports month‑end close activities, and provides exceptional customer service to internal stakeholders and external vendors. The Accounts Payable Specialist plays a key part in maintaining strong financial controls and supporting the overall efficiency of the Accounts Payable function. 

Work Arrangement: ​Hybrid​ – Costa Rica 

This role requires the individual to work during standard business hours aligned to U.S. time zones. 

Responsibilities

• Review, verify, and process vendor invoices for accuracy, appropriate coding, approvals, and compliance with company policies. 
• Match invoices to purchase orders; investigate and resolve discrepancies. 
• Monitor AP email inbox and route communications appropriately. 
• Prepare payment runs in accordance with payment terms and company guidelines. 
• Process invoices across multiple entities and currencies as applicable. 
• Maintain accurate vendor records, including onboarding new vendors and updating existing vendor profiles. 
• Work with Procurement Team to create purchase orders according to company policy. 
• Respond to vendor and internal stakeholder inquiries in a timely and professional manner; research and resolve payment issues. 
• Reconcile vendor statements and resolve outstanding items. 
• Support monthend close activities, including accruals, aging review, and AP reporting. 
• Assist with internal and external audits by providing documentation as requested. 
• Ensure adherence to internal controls, company policies, and regulatory requirements. 
• Identify opportunities to improve AP processes, improve automation, and strengthen controls. 
• Support implementation of new AP systems, tools, and process enhancements. 
• ​​Perform other duties as assigned to support departmental and company objectives.​ 

Qualifications

• ​​Bachelor's Degree​ in Accounting, Finance, Business or equivalent experience. 
• English proficiency at C1 level (CEFR) or higher required, with the ability to communicate clearly and professionally in written and verbal business settings.
• ​​2–3 years​ of experience in Accounts Payable, or a related accounting role. 
• Experience working with NetSuite or similar ERP/AP systems required. 
• Experience supporting multi-entity or global operations preferred. 
• Professional English communication and customer service skills required. 
• Strong attention to detail and high degree of accuracy. 
• Excellent organizational and time management skills. 
• Ability to work independently and in a team environment. 
• Intermediate proficiency in Microsoft Excel and other Microsoft Office applications. 
• Understanding of basic accounting principles and general ledger structure. 
• Ability to travel up to ​None​ as business needs require.
• ​​Role requires the following physical capacity:​ ​Sedentary: primarily desk/computer work​  
• ​​Must be legally authorized to work in​ ​Costa Rica​; ​Elite does not provide employment sponsorship for this position​. 

Benefits:

• PTO
• 2 Elite Mental Health Days per year
• Annual Incentive Plan
• 14 Paid Costa Rica Holidays
• Comprehensive medical, dental, and vision benefits
• Life Insurance
• Employee Assistance Program
• Generous Global Parental Leave
• Calm, free premium subscription
• Employee Discount Program