Accounts Payable Manager

The expected hiring range for this position is:

$111,400.00-$158,333.00.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

This position is not eligible for referral bonus program, or sponsorship assistance. 

About the Role: 
Fermilab’s Finance & Procurement Division seeks an Accounts Payable Manager. The Accounts Payable Manager under limited supervision, responsible for the direction & operations of the Laboratory’s accounts payable function within the Accounting Department, exercising substantial latitude in independent decision-making to ensure accuracy, compliance and timeliness of vendor payments and disbursements.  Provides supervision and directs the activities of accounts payable practices and procedures consistent with regulatory and contractual requirements.  Oversees individual employee development and training and performs all other personnel actions for direct reports.

What your day-to-day as an Accounts Payable Manager at Fermilab will look like: 

• Manages all activities of the accounts payable function, ensuring integrity, accuracy, and timeliness of vendor disbursements. 
• Reviews and approves invoices, reconciliations, and payment runs prepared by AP staff, ensuring compliance with DOE requirements, federal regulations, and internal policies. 
• Analyzes and resolves complex AP issues, such as invoice discrepancies, vendor disputes, tax treatment, and compliance questions; provides management with analysis and recommended actions. 
• Explains complex AP procedures and requirements (e.g., prompt payment, discounts, 1099 reporting, foreign vendors) to employees, vendors, auditors, and external stakeholders. 
• Represents accounts payable in cross-functional interactions with Procurement, Finance, vendors, and DOE auditors. 
• Recommends, implements, and documents changes in AP policies, procedures, and internal controls to improve efficiency and compliance. 
• Prepares complex AP-related reports for management, the Department of Energy, auditors, and taxing authorities. 
• Maintains AP records and documentation in compliance with audit, retention, and DOE Financial Management Handbook requirements. 
• Develops and runs ad-hoc queries and reports in Oracle/ERP or other financial systems to meet audit, compliance, and management information needs. 
• Collaborates with IT and system administrators to identify, test, and resolve AP system issues; leads AP system upgrades, enhancements, and integrations. 
• Develops and executes test plans for AP system implementations or upgrades, ensuring accurate processing of invoices, disbursements, and compliance requirements. 
• Serves on cross-functional teams representing Accounts Payable in enterprise-wide initiatives related to Finance, Procurement, and IT. 
• Provides leadership to AP staff, including hiring, training, performance reviews, coaching, and disciplinary actions as needed. 
• Ensures compliance with federal, state, and DOE regulations including prompt payment, discount opportunities, vendor tax reporting, and internal audit standards. 
• Performs other duties as assigned to support Finance, Procurement, and institutional objectives. 
• Abides by and enforces all environmental, health, safety, and confidentiality regulations and practices pertinent to AP operations. 

Skills and Attributes for Success:

• Bachelor’s Degree and a minimum of 7+ years of relevant accounting experience required. 
• Master’s degree or Accounting related Professional Certification such as CPA or CMA is preferred. Supervisory experience preferred.

Applicable Knowledge, Skills and Abilities Required:

• Strong leadership and communication skills, fostering collaboration and guiding teams to achieve organizational goals. 
• Proficiency in accounting software products (e.g., Oracle E-Business Suite, Oracle Peoplesoft, and related accounting software/reporting tools), leveraging system expertise to improve processes, reporting, and decision-making. 
• Experience in government accounting and compliance, ensuring adherence to DOE Financial Management Handbook, FAR/DEAR, and other regulatory requirements.

Work Arrangement:
Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final. 

• Onsite: This is an onsite role, and the candidate must be able to work from our Batavia office.

Benefits/Perks:
Fermilab offers a competitive and comprehensive benefits program, including:

• Medical, Dental, Vision and Flexible Spending Accounts

• Paid time off

• Life insurance

• Short and Long-term disability insurance

• Retirement benefits 

• Onsite day care

Why Fermilab: 
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Drug-Free Workplace & Pre-Employment Screening  

Fermilab is dedicated to fostering a safe, productive, and drug-free work environment. As part of the hiring process, candidates must successfully complete a background check and drug screening. Employment is contingent upon the successful completion of these screenings.

Equal Opportunity Statement   

Fermilab is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview. 

What To Expect Next:
We’ll be in touch! If your qualifications are in alignment with the position requirements, one of our recruiters will be reaching out to schedule a phone interview to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, X, Instagram, LinkedIn, or our About Us page.