Accounts Payable Expense Coordinator

Job Title

Accounts Payable Expense Coordinator

Job Description Summary

Haverford College invites applications for our full-time (35 hours per week), non-exempt, benefits-eligible Accounts Payable Expense Coordinator opportunity.

Job Description

Total Compensation

• Hourly rate begins at $24
• Benefits: The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day), affordable medical plans, Health Savings Account contribution of $700 for individuals and$1400 for families (no match required, available to employees enrolled in the High Deductible Health Plan), and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.
• Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

About the Position
As a member of the Controller’s Office, the Accounts Payable Expense Coordinator has primary responsibility for processing employee expense reports and supplier invoice requests, approving purchasing card expenses, and assisting with other assignments as needed. This position ensures timely and accurate payment of employee expense and supplier invoice requests entered in Workday. This position performs various financial record-keeping duties that require considerable judgment, initiative, and independence.

Primary Responsibilities

• Review and approve expense reports, purchasing card charges, and supplier invoice requests for payment, ensuring that they comply with College policies and include supporting documentation
• Serve as backup for the Accounts Payable Coordinator, as needed
• Follow up independently on outstanding reimbursement requests and expense payments awaiting approval to ensure timely and accurate payments
• Provide administrative support to the Controller’s Office
• Assist with training departments and new employees
• Other duties as assigned

Line of Report: The Accounts Payable Expense Coordinator reports to the Manager of Accounts Payable.

Minimum Qualifications

• High school diploma
• 3 years of experience related to Accounts Payable

Professional Competencies

• Ability to handle a high volume of activity with a high degree of accuracy
• Experience in a college/non-profit or other service-oriented environment
• Demonstrated ability to understand policies and procedures and relay information in a meaningful manner to the College Community
• Effective communication and customer service skills with the ability to present information and responses to questions from suppliers and departments clearly and accurately
• Integrity, confidentiality, sound judgment
• Ability to work collegially
• Attention to detail and accuracy, with the ability to meet deadlines
• Proficiency in Microsoft Office applications

Preferred Qualifications

• Associate’s Degree or higher in a business-related field
• General knowledge of basic accounting principles 
• Experience with expense reimbursements
• Experience with Workday Finance

We are aware that some people are less likely to apply for jobs unless they meet qualifications as described in the job advertisement. We are most interested in finding the best candidate for the job, and recognize that a successful candidate may come from a less traditional career trajectory, and have skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply and share how you meet the position’s qualifications.

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume, through Haverford College's career website via Workday (no other form of application is accepted). The application deadline is May 4, 2026. Application review will begin after the deadline has passed. Please email recruiting@haverford.edu with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.