Accounts Payable Executive

Job Title: Accounts Payable Executive

Department: Finance

Location: Andheri West

Work week: 6 days (Monday-Saturday)

White Turtle Studios, A Trailer Park Group Company is a full-service agency specializing in content creation, static and entertainment marketing. By combining a storytelling expertise with large-scale production resources, Trailer Park is uniquely positioned to make, market, and distribute content for its diverse client portfolio of top entertainment studios and major brands. With content creation at the centre, we support our clients with strategy, creative and the latest in digital services.

Trailer Park Group Mumbai is a creative agency with 140+ employees. We have an unparalleled team and believe that talent and passion have no limits. Our Mumbai office has an expansive portfolio spanning multiple digital first OTT campaigns across different Indian languages, and high- profile theatrical, Static and ed-tech campaigns as well as content production.

White Turtle Studios, A Trailer Park Group Company, is looking for a skilled Accounts Payable Executive to join us as we build our team in Mumbai.

We create and produce some of the world's most recognizable key art for film, TV/streaming, and home media clients. We have built a great reputation on award-winning creative, great service, and a fun and energetic culture—and we may be looking for you to join us as we build our team in Mumbai.

POSITION SUMMARY 

The Accounts Payable executive will be responsible for managing end-to-end vendor payments, ensuring accurate accounting of expenses, vendor management, PO creation, invoice tracking, TDS compliance, GST compliance, employee reimbursements, bank reconciliation, and monthly MIS. The role ensures completeness, accuracy, and timely recording of all financial transactions related to shoots, fixed expenses, POs, vendors, and employees.

WHAT YOU WILL DO 

Key Responsibilities

Payment Processing & Vendor Management

• Handle the full vendor payment cycle.
• Verify invoices and process vendor invoices in accordance with company policies, POs, approvals, and shoot completion details.
• Track pending invoices, due dates, and vendor advances.
• Coordinate with production teams for shoot-related bills and documentation.
• Maintain vendor master data including PAN, GST, bank details and compliance documents.
• Coordinate with Vendors regarding queries, clarification and reconciliations.
• Perform monthly vendor ledger reconciliation and resolve outstanding issues.

Purchase Order (PO) Management

• Create POs as per approved budgets.
• Track open/pending POs and follow up for closure.
• Ensure proper PO–invoice matching before payment.

Invoice Tracking (Shoot-wise)

• Maintain shoot-wise tracking folders/sheets.
• Ensure invoices for each shoot are received and recorded.
• Follow up with vendors and internal teams for missing invoices.

TDS Compliance & Vendor TDS Certificates

• Calculate TDS on vendor payments as per Income Tax Act.
• Ensure accurate TDS deduction at the time of payment.
• Coordinate for filing quarterly TDS returns.
• Match vendor Form 16A with TDS return data.
• Issue TDS certificates (Form 16A) to vendors.
• Maintain vendor-wise TDS reconciliation.

Employee Reimbursements & Advances

• Check and process reimbursements per company policy.
• Track and follow up for settlement of advances.

Bank Reconciliation

• Prepare and review regular bank reconciliation statements.
• Resolve reconciling items promptly.

Estimates & Budgeting Support

• Prepare and share shoot-related and fixed expense estimates.
• Assist in comparing estimates vs. actual expenses.

MIS & Month-End Activities

• Prepare month-end MIS workings including:
• Preparing AP ageing reports and payment forecasts
• Fixed expense summary
• Shoot-wise expenses
• Outstanding payments
• Pending POs
• TDS summary
• Assist the Finance Manager with monthly reports.

Documentation & Audit Support

• Maintain proper filing of all financial documents (soft & hard).
• Ensure audit-ready records and support internal/statutory audits.

WHAT YOU WILL NEED 

• Strong knowledge of Accounts Payable, TDS, GST basics, and PO processes.
• Good understanding of TDS sections, GST and compliance timelines.
• Proficiency in Excel and accounting software.
• Strong follow-up, coordination, and communication skills.
• Attention to detail and ability to handle multiple shoots/tasks.

QUALIFICATIONS & EXPERIENCE

• B.Com / M.Com / MBA (Finance) or equivalent.
• 5–8 years of experience in Accounts (AP, TDS, GST, MIS).
• Experience in the media/production industry preferred (not mandatory).
• Good communication skills ad attention to details
• Team Player with a proactive approach

WORKING AT TRAILER PARK GROUP  

We believe that great work is only possible with great people. We want to find people who believe in our mission, vision and values and feel inspired to grow while they’re here. Our approach to flexibility is called “Work Your Way” You have flexibility to work remotely or in the office. Work where you can do your best work. 

 

OUR PEOPLE AND CULTURE  

We strive to create an inclusive culture that empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and bring more creativity and innovation to everything we do. We want Trailer Park Group to be one of the most rewarding places you will ever work. 

 

PROFESSSIONAL DEVELOPMENT  

From entry-level employees to senior leaders, we believe there’s always room to learn. We offer a best-in-class editor training program and opportunities to build new skills, develop as managers and leaders and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our staff have a variety of opportunities to continue to grow throughout their career. 

At Trailer Park Group (Trailer Park, Art Machine, Mirada Studios, Mutiny, MXW, White Turtle Studios, and Dark Burn Creative) we want to improve the state of our world. Each of us has a responsibility to drive equality and inclusion in our communities and workplace. We are committed to hiring and retaining a diverse workforce. We view everyone as an individual, and we understand that inclusion is more than just diversity – it’s about belonging. We celebrate the fact that everyone is unique, and that’s what makes us so good at what we do. We pride ourselves on being a company that embraces difference and truly represents the global clients we work with.