GO BEYOND THE IVY
Our business is a team sport built on creating and delivering memorable experiences around Cubs baseball and other live events.
Chicago Cubs | Marquee 360 | Marquee Development | Marquee Ventures
Each brand stands as unique as the teams that drive them. We welcome you to learn more about us.
JOB TITLE: Accounts Payable Coordinator (Temporary Assignment)
DEPARTMENT: Accounting
ORGANIZATION: Chicago Cubs
REPORTS TO: Manager, Accounts Payable
LOCATION: Wrigley Field (1101 W Waveland Ave)
FLSA STATUS: Non-exempt
COMPENSTATION: $22.00 - $30.00 per hour USD
CONTRACT LENGTH: 8 months (May – December)
BEING PART OF THE TEAM
Our business is a team sport that began on a field with baseballs and bats and has evolved into one of the most recognizable brands in sports and entertainment through Cubs baseball and live events. Our success is driven by our people, who work to create and inspire change in an engaging, collaborative and inclusive environment. As a team, we continue to build a culture on and off the field that delivers unforgettable experiences for one another, our fans and community. In support of that effort, we expect associates to work primarily in our office. Are you ready to be part of it?
OUR STORY
The Chicago Cubs franchise, a charter member of Major League Baseball’s National League since 1876, has won the National League pennant 17 times and was the first team to win back-to-back World Series titles in the 1907 and 1908 seasons. In 2016, the Chicago Cubs made history again when the team won its first World Series in 108 years, ending the longest championship drought in North American sports. Known for its ivy-covered outfield walls, hand-operated scoreboard and famous Marquee, iconic Wrigley Field has been the home of the Chicago Cubs since 1916 and is the second oldest ballpark in Major League Baseball. In 2009, the Ricketts family assumed ownership of the Chicago Cubs and established three main goals for the organization: Win the World Series, Preserve and Improve Wrigley Field, and Be a Good Neighbor.
HOW YOU’LL CONTRIBUTE:
The Accounts Payable Coordinator is responsible for administering and processing expense reports for Chicago Cubs Baseball Club LLC and related entities, ensuring accuracy, timeliness, and adherence to company policies, procedures, systems, and internal controls. This role oversees the issuance of T&E and Purchasing cards, provides guidance to associates on payment processes and expense reporting, and performs monthly Accounts Payable close activities to support the organization’s financial health.
THE DAY-TO-DAY:
Ensure the timely and accurate progression of expense reports through Emburse to final approval, verifying proper documentation and approvals.
Review associate expense reports for use tax and apply company guidance to self-assess tax when required.
Maintain strong understanding of active workflows in Emburse to identify routing issues and recommend process or efficiency improvements to enhance user experience.
Train and support employees on Emburse usage, including troubleshooting and resolving user interface issues.
Process T&E and Purchasing Card applications and terminations; respond to associate inquiries and review card activity to ensure compliance with company policies and procedures.
Review and resolve daily banking notifications, including Positive Pay exceptions and ACH rejections.
Manage and load schedule payments on a weekly basis, ensuring accuracy and timely processing.
Perform assigned Accounts Payable monthly close activities, including preparing expense accrual reports and downloading outstanding check data.
Pay, code, and submit FedEx invoices using the Finance PCard.
Create and submit expense reports for Finance PCard transactions.
Enter utility invoices and Purchasing Card statements to Emburse.
Maintain user access and profiles in Egencia, the company’s preferred travel booking platform.
Assist with game-day winner payments, such as the 50/50 raffle and the moundball raffle, including W2-G preparation.
Support vendor onboarding and maintenance in NetSuite, including TIN verification with the IRS.
Assist with internal 1099 quarterly audits as needed.
Serve as back-up to the other Accounts Payable Coordinator as needed.
Perform other duties as assigned.
WHAT YOU’LL BRING:
Bachelor’s degree or equivalent combination of education and relevant work experience.
Previous Accounts Payable experience, including substantial use of an automated payables system.
Strong attention to detail and ability to manage high volumes of transactions accurately.
Demonstrated proficiency in Microsoft Office Suite, with intermediate Excel skills (e.g., data analysis and validation, formulas and functions, pivot tables, and conditional formatting).
Strong interpersonal and communication skills, with the ability to collaborate effectively with vendors and internal stakeholders.
Excellent organizational skills and a proven commitment to meeting deadlines.
Ability to handle confidential information with integrity and discretion.
Flexibility to adapt to changing priorities and responsibilities in a dynamic work environment.
Ability to work onsite 80% of the time.
Willingness to demonstrate flexibility with work hours, including occasional overtime or working on holidays as business needs arise.
WHAT SETS YOU APART:
Experience with accounting software such as NetSuite and Emburse (formerly Chrome River) preferred.
Experience with sales and use tax reporting and 1099 reporting is preferred.
* This job posting includes the anticipated compensation, which reflects the hourly rate or salary range the Chicago Cubs and its affiliates are considering for this role in the specified location(s) as of the posting date. Where anticipated compensation is a salary range, the actual base salary offered within that range will be reflective of the candidate’s skills and experience.
The Chicago Cubs and its affiliates embrace diversity and are committed to building a team that represents all communities. We hold ourselves accountable to include new and different voices in our organization. Everyone is welcome here, and we celebrate what makes each of us unique.
Response Expectations:
Due to the overwhelming number of applications we receive, we unfortunately may not be able to respond in person to each applicant. However, we can assure you that you will receive an email confirmation when you apply as well as additional email notifications whether you are selected to move forward for the position or not. Please note, we keep all resumes on file and will contact you should we wish to schedule an interview with you.
The Chicago Cubs and its affiliates are an Equal Opportunity Employer committed to inclusion and employing a diverse workforce. All applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, or other legally protected characteristics.