Accounts Payable Clerk - Dean McGee Eye Institute - Oklahoma Health Center

Position Title:

Accounts Payable Clerk - Dean McGee Eye Institute - Oklahoma Health Center

Department:

General Overhead

Job Description:

General Description:

Process daily accounts payable activities for a multi-hospital organization.

Essential Responsibilities:

• Re

• Review invoices received from vendors and suppliers to ensure accuracy and completeness.

• Process invoices by matching them with corresponding purchase orders and verifying the receipt of goods or services. Investigate and resolve discrepancies that may arise during the invoice review, matching, and verification process.

• Communicate effectively with vendors and internal stakeholders to address any issues or discrepancies promptly and ensure timely resolution.

• Reconcile accounts payable transactions and monitor accounts to ensure payments are up-to-date.

• Communicate effectively with vendors to resolve discrepancies and respond to inquiries promptly.

• Maintain files and documentation in compliance with company policies and accounting standards.

• Responsively handle emails and supplier inquiries via phone, ensuring timely and accurate responses.

• Skillfully manage invoice disputes, addressing issues such as late fees, overbills, and contract discrepancies.

• Ensure achievement of key performance indicators (KPIs) related to invoice processing times, payment accuracy, and vendor satisfaction.

• Support month-end closing activities by preparing various account reconciliations and analytical reports.

• Maintain strict adherence to internal controls and company policies to ensure compliance.

• Act as a link between departments and vendors to resolve invoice problems and inquiries.

• Review match exceptions, un-invoiced purchase orders, and aging suppliers; work with departments to resolve invoice issues.

• Escalate unresolved issues to the Accounts Payable Coordinator for further resolution when necessary.

• Act as a backup for Accounts Payable staff as required.

General Responsibilities:

• Performs other duties as assigned

Minimum Qualifications:

Education: Associate's degree required.  Business or accounting degree preferred.

Experience: 0-3 years of work experience required.  2 or more years working with accounts payable preferred.

License(s)/Certification(s)/Registration(s) Required: None

Knowledge, Skills and Abilities:  

• Candidate must be detail oriented with professional attitude and reliable
• Proficient in Excel, Word and 10-key by touch
• Possess strong organizational and time management skills
• Thorough knowledge of applicable accounts payable/general ledger systems and chart of accounts
• Able to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Experienced in an ERP Accounts Payable system, preferably Workday
• Intermediate in Microsoft Applications including Excel, Outlook, and Word
• Candidate can effectively communicate with upper management, co-workers, and external vendors
• Approach work with a “can-do”, team-orientated attitude
• Ability to prioritize and multi-task in a fast-paced environment
• Thorough knowledge of applicable accounts payable/general ledger systems and chart of accounts
• Ability to communicate effectively, both verbal & written, with internal & external customers

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.