Role Description
General Overview
- Day to day responsibility for core processing cycles of recording and settling transactions with suppliers
- Responsibility for the accuracy and quality of data entry and transaction commentary to the accounting ledger for the above transactions
- Responsibility for logging and tracking invoices, expense claims, and credit card payments during the authorisation process
- Preparation of weekly supplier and expense payment runs
- Contributing to the continued development of AP processes and the wider Finance function.
Detailed Responsibilities
- Daily receipt and logging of supplier invoices and employee expenses across a number of jurisdictions and various currencies
- Checking validity of invoices to ensure they are addressed to the correct entity; include the correct local tax treatment; and from verified suppliers
- Checking that expenses and credit card transactions are within company policy and that all invoices, expense claim transactions and travel invoices are authorised by the appropriate cost centre manager
- Coding of authorised invoices, employee expenses, and credit card statements to ensure they are input to the correct nominal ledger account and cost centre
- Validating VAT treatment and ensuring VAT is correctly processed into the ledger. Includes checking of VAT/indirect tax treatment of international suppliers
- Validating supplier payment details
- Reconciliation of supplier statements as appropriate ensuring any differences are investigated and properly resolved
- Preparation of weekly supplier and employee expense payment runs. This will include the introduction of an automated supplier payment system and ensuring invoices are promptly paid.
- Sending supplier remittances and managing supplier queries
- Ownership of bank reconciliation process
- Support the Treasury Accounting Manager in delivering the wider Operational Finance agenda, including banking, cash and FX management.
- Provide ad hoc support to Finance team as required and to support the development of the finance function
Technical Skill Specification
- The candidate will have an understanding of the accounts payable function
- Candidate will have an ability to use technology to ensure efficient processing of payments to suppliers and employees
- An understanding of double entry bookkeeping principles
- Working knowledge of Excel and other Microsoft Office applications
About you – team and cultural fit, attitude, career aspirations
- Motivation to learn and develop knowledge of processes and systems
- Keen initiative and problem-solving ability
- An eye for process improvement and a ‘can-do’ attitude
- Intellectual agility and ability to manage and execute competing priorities to deadline.
- Excellent communication skills and the ability to interact with all staff.
- Committed and diligent
BlueCrest is committed to providing an inclusive environment for its workforce. As an employer, we provide equal opportunities to all people regardless of their gender, marital or civil partnership status, race, religion or ethnicity, disability, age, sexual orientation or nationality.