Lets Write Africa's Story Together!
Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.
Job Description
Minimum Requirements...
- Namibian citizenship.
- Grade 12 with a minimum of 25 points.
- 3-year administrative experience
- Diploma in Office Administration will be an added advantage.
- Computer literate – MS package is essential.
- Analytical and client care skills are essential.
- Strong written and verbal communication skills.
- Ability to work under pressure whilst remaining professional.
Duties and responsibilities...
- Provides direct service to Broker Consultants on commission payments
- Responsible for Commission runs and commission statement to BC for their intermediaries.
- Onboarding of intermediaries
- Liaison Officer between Vector administrators and ADC
- Responds to immediate administrative requirements within procedure of the ADC
- Follows standardized processes and provides administrative support in line with normal business functioning
- Uses standard administrative techniques to coordinate own work
- Accountable for service delivery through own efforts
- Individually accountable for managing own time, tasks and output quality
- Makes increased contributions by broadening individual skills
- Collaborates effectively with others to achieve personal results
- Performs quality checks on own work
- Adheres to service and quality standards
Make the entry in the system of accounts payable and accounts receivable. Review the documents received and provide the archiving. Register and check out all processes of payments and receipts. Send collection letters to customers, starting the recovery procedure. Control and monitor the commitments of payments and receipts of the company. Attend internal and external suppliers, informing them about the progress of the payment processes. Check all documentation coming from various sectors of the company for payment by checking for accordance with the policies and procedures of the company. Control the daily bank statements, identifying all payments and receipts. Assist the payments made to meet the requirements of contracting. Assist with management spreadsheets and inform the control data for the cash flow, taking into account the deadlines established.
Responsibilities
Credit Control and Collections
Liaise with debtors regarding outstanding debt and agree a deadline for payment.
Financial Management and Control
Support others by carrying out simple financial monitoring tasks.
Document Preparation
Prepare routine letters, memoranda, reports, and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.
Organizational Risk Management
Support others by carrying out simple risk monitoring and assessment tasks.
Data Collection and Analysis
Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.
Document Management
Create, organize, and maintain files containing the correspondence and records of a senior colleague.
Solutions Analysis
Assess compliance with established standards and protocols for routine inquiries.
Quality Assurance
Carry out relatively simple testing and quality assurance tasks.
Operational Compliance
Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
Personal Capability Building
Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
Skills
Action Planning, Analytical Thinking, Budget Management, Computer Literacy, Data Compilation, Data Controls, Data Interpretations, Data Management, Desktop Publishing (DTP), Evaluating Information, Numerical Aptitude, Oral Communications, Presenting Solutions, Report Review
Competencies
Action Oriented
Collaborates
Communicates Effectively
Ensures Accountability
Financial Acumen
Instills Trust
Optimizes Work Processes
Plans and Aligns
Education
NQF Level 4 - Grade 12, School leaving Certificate, National or Occupational Certificate or equivalent
Closing Date
25 March 2026 , 23:59
The Old Mutual Story!