Accounting Coordinator

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA 

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Accounting Coordinator - Cash Application and Accounts Receivable:

 We are currently seeking an Accounting Coordinator to join our Treasury team and be part of our fast-paced, collaborative, and innovative social-first digital media agency. This role will focus on Cash Application and Accounts Receivable Forecasting. 

 

You will be responsible for the accurate and timely application of cash receipts and proactive forecasting of AR collections. This role requires a keen eye for detail, strong analytical skills, and a solid understanding of financial principles. You will play a key role in ensuring the company's financial records are accurate and up to date, directly impacting cash flow and business decisions.

 

 Who are you? 

A highly organized, motivated, detail-oriented, self-starting individual who is passionate and enthusiastic about accounting. Other key qualities include hustle, flexibility, and adaptability in a highly challenging and rewarding environment.

 

 Responsibilities: 

 

Cash Application 

 

Process payments: Accurately and eƯiciently post daily payments received via various methods, including wire transfers, ACH, credit cards, and checks.  

 

Reconcile accounts: Ensure that cash applied to customer accounts matches the bank deposits and resolves any discrepancies. 

 

 Handle exceptions: Investigate and resolve unapplied cash, short payments, and overpayments by collaborating with Finance and Shared Service Team members.  

 

Maintain records: Keep detailed and organized records of all cash application activities. 

AR Collections and Forecasting:  

 

Analyze trends: Use historical data and current expectations to develop forecasts for future 

AR collections.  Identify risks: Proactively identify potential collection risks and work with the Finance and Shared Service Team to mitigate the issue.  Report findings: Prepare regular reports on AR aging and collection forecasts.  

 

Improve processes: Continuously seek to improve the eƯiciency and accuracy of the cash application and forecasting processes.

 

 Bank Reconciliation:  

 

• Reconcile Accounts: Weekly reconciliation comparing internal financial records with bank statements to ensure accuracy, identify discrepancies, and resolve any diƯerences by collaborating with the Finance and Shared Services Team. 

 

Bank Transactions

 

• Process Transactions: Prepare, initiate, and review domestic and international payments for approval, ensuring accuracy, timeliness, and compliance with controls and banking regulations. 

 

Qualifications: 

 

•  Bachelor’s degree in Accounting/Finance or two or more years with proven experience in a cash application, accounts receivable, or similar finance role. 
• Requires knowledge of and skills in Microsoft Excel (e.g., pivot tables, VLOOKUP), experience with an enterprise resource planning (ERP) system (e.g., preferred NetSuite/Oracle. 
• Strong analytical skills with the ability to analyze complex data, identify trends, and develop accurate financial forecasts. 
•  Ability to collaborate eƯectively with various departments and internal stakeholders (Finance personnel, Account Teams, HR, Legal, Other). 
•  Ability to work both independently and as part of a team while thriving in a fastpaced, high-pressure work environment. 
• Experience working remotely.