Accounting Clerk

Job Summary: The Accounting Clerk is responsible for maintaining accurate financial records through calculating, posting, and verifying duties.  This role ensures compliance with company policies and audit standards while managing financial processes of group accounts, including invoicing, payment tracking, and discrepancy resolution.  By safeguarding the accuracy of daily financial transactions, the position supports operational integrity and delivers exceptional customer service to both internal associates and external clients.

Essential Functions and Duties: 

• Review and reconcile daily revenue transactions, verify financial reports, and maintain detailed worksheets.

• Verify accuracy of credit card transactions, cash handling, refunds, and commission transactions

• Investigate discrepancies and report findings to the management.

• Ensure daily financial reporting is accurate and completed timely

• Comply with GAAP, regulatory requirements, and all company polices and procedures relevant to this position and its duties

• Assist with month-end responsibilities, including but not limited to, market inventory and bank accounts

• Coordinate with Sales, Events, and Front Office teams to ensure billing is accurate

• Prepare and issue invoices for group bookings, including but not limited to, verify charges and adjustments, resolve billing discrepancies, obtain and track payments per internal policies

• Process credit card authorization billing and provide timely responses to customer service inquiries

• Provide clear, accurate financial communication to internal and external guests in a professional and timely manner

• Attend department meetings and other required trainings

• Handle confidential information, including guest records, with a high degree of integrity

• Perform other duties as assigned, requested, or deemed necessary by management

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties. 

Required Experience, Education, and Skills: 

• 1-2 years of hotel experience, preferably within Accounting or Finance

• Required knowledge of general accounting principles and hotel revenue systems

• Experience with property management systems and point-of-sales systems.

• Proficiency in using accounting software and Microsoft Office (Excel, Word). 

• Strong time management and organizational skills with attention to detail.

• Self-starter with the ability to prioritize tasks and manage deadlines effectively in a fast-paced environment

• Perform routine work of accurately inputting information into computer systems and worksheets efficiently.

• Ability to work independently and manage multiple tasks in a fast-paced environment. 

Work Environment: 

• Primarily indoor office work with occasional walking, standing, and lifting of items up to 10 lbs. 

• Frequent use of computers for long periods, with regular review of financial records. 

• May require availability during evenings, weekends, and holidays, depending on reporting deadlines and operational needs. 

Other Duties:  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.