Accounting Assistant

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Position Summary:

Florida Atlantic University is seeking an Accounting Assistant – Boca Raton, FL.

The Financial Affairs Division-Controller’s Office Accounting team at Florida Atlantic University plays a critical role in maintaining the accuracy, integrity, and transparency of the university’s financial records. This OPS/temporary position supports the university’s financial operations through general ledger maintenance, reconciliations, and reporting while ensuring compliance with accounting policies and internal controls. Join FAU as we continue our Race to Excellence and contribute to the financial stewardship that supports our students, faculty, and institutional mission.

 

Summary of Responsibilities includes:

• Prepare and post accurate month-end journal entries within established deadlines.

• Assist with month-end and year-end closing processes.

• Perform general ledger and account reconciliations to ensure accuracy and completeness of financial data.

• Review trial balance activity and research variances or discrepancies.

• Maintain and organize supporting documentation for journal entries and reconciliations.

• Investigate and resolve discrepancies in financial records in accordance with accounting policies.

• Assist in the preparation of financial reports and supporting schedules for management and audit purposes.

• Provide end-user support on accounting-related inquiries in a professional and timely manner.

• Ensure compliance with internal controls, policies, and accounting procedures.

• Identify opportunities to improve accounting processes and system efficiencies.

• Provide support to senior accounting staff on daily operations and special projects as needed.

• Perform other accounting-related ad hoc duties and projects as assigned.

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Minimum Qualifications:

A Bachelor's degree from an accredited institution in an appropriate area of specialization and one year of appropriate experience required; or a high school diploma and five years of appropriate experience.

Preferred Qualifications/Skills:

Solid understanding of general ledger accounting and financial reporting.

Proficiency in Excel and accounting/ERP systems; Workday experience.

Strong analytical, organizational, problem-solving, time management, and interpersonal skills.

Ability to work effectively in a fast-paced environment.

Salary:

$25.00 - $30.00 per hour.

College or Department:

FAUFC and Shared Services Accounting

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8:30 a.m. - 5:00 p.m.

Application Deadline:

2026-03-31

Special Instructions to Applicant:

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening checks.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.