About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

An oceanfront resort on Mexico’s pacific, set within a private reserve. Escape to a secluded nature reserve in Mexico’s Tamarindo, the pristine coastline where verdant jungle meets the Pacific Ocean. With our unique location on a private peninsula, Four Seasons Resort Tamarindo, México, invites you to leave the world behind and explore this undiscovered region of Mexico – far from everything, yet remotely close. This particular topography, and the wildlife that calls it home, make the area a treasure to be protected. We provide a natural refuge for those who seek an authentic connection to Mexico, its biodiversity and culture. The best of Mexico has yet to be discovered.

About the role

Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures.

What you will do

Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current.
Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.
Process all Accounts Payable invoices and manual cheques through the computer system.
Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer.
Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the cheque signatories.
A list of all standing orders for electronic disbursements should be maintained with details of date of payment, payee, amount and description of payment and at the beginning of each month in advance of the standing payment, this list should be routed to the cheque signatories for approval and a copy attached to bank reconciliations.
Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.
Forward all stop payment and void cheques to the Staff Accountant / Assistant Director of Finance for journalizing. Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor.
Prepare manual cheques as they are required if directed by Director of Finance or Assistant Director of Finance.
Run the required reports at month end to close the Accounts Payable cycle.
Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation.
Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced.
Maintain a separate file for purchases of all operating equipment items (china, glass, silver and linen) and capital items under the direction of the Assistant Director of Finance.
Assist in the preparation of all Accounts Payable documentation for microfilming on an annual basis if needed.
Maintain, and constantly update, an approved vendor listing file.
Answer telephones and record messages accurately.
File documents and reports.
Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.

What you bring

Education: Bachelor’s Degree in Accounting, Finance, or a related field preferred.
Experience: 2 to 3 years of experience in accounts payable or a related accounting role, preferably within the hospitality industry.
Strong proficiency in reading, writing, and speaking English.
Solid analytical and numerical skills, with a clear understanding of accounting principles.
High attention to detail and accuracy in invoice processing and financial records.
Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
Effective communication and interpersonal skills to work with internal departments and external vendors.
Ability to work under pressure while maintaining confidentiality and professionalism.

What we offer: