Account Executive (F1)

Octagon is a global agency, with a specialty in sport and entertainment partnerships. With over 1,200 team members around the world, we work with brands to create big ideas that fans love and want to engage in, because it’s built in and around their passion. Where others see complexity we see possibility, and we believe in pushing authenticity, creativity, and longevity to do great things in the industry that lead the market. Octagon is now part of the Omnicom https://www.omc.com/   

It’s a great space to play – in the world of culture, content, and events – and if you’d like to be a part of it, we would love to hear from you.   

Our Values:   

Our values: empowerment, intelligence, inclusivity, innovation, and impact, guide our behaviours as people, and shape the way that we operate as a team.  

You will be Responsible for: 

Supporting the account team in the management and administration of the client’s motorsports programmes to plan and deliver guest experiences, hosting at track (suite hospitality, partner-provided experiences such as hot laps and paddock tours) in WEC, IMSA and SRO. You will have a particular focus on supplier and asset management, guest programme planning and management along with on-site support as required throughout the year.  

• Account administration including ownership of status documents, client reporting, programme logistics management 

• Supporting the creation and distribution of guest communications, collateral and gifting 

• Research and management of suppliers, from branding to accommodation and transport 

• Management of guest information, logistics & reports including rooming lists, guest lists, guest itineraries, food and beverage lists 

• Handle guest information updates and communicate internally and to client as required (Transportation, Hotel, F&B, Tickets, etc.) 

• Support in planning and managing global hospitality programmes remotely and on-site 

• On-site event delivery including guest liaison, supplier management and team support 

• Post event reporting 
• Turning your hand to support the team deliver whichever motorsport event is coming up, doing it with a smile and learning on the way! 

You will also need to have:  

• A degree Qualification or equivalent experience

• Solid Agency experience working in a similar role, ideally with experience in the motor sports hospitality arena.  
• High level Power Point Skills, Excel and Outlook and a confidence to present internally and externally 

This could be your next right move if:  

• You have a passion for motorsports and a great knowledge of the key events, teams and drivers  

• You have proven event experience with a track record of high attention to detail and organisational skills, staying focused on the task at hand ensuring nothing is missed.    

• You communicate clearly.  You can write well; you speak in an engaging way and can explain your thoughts and ideas succinctly.  

• You’re a natural at building rapport with just about anyone at any level in an organisation.  

• You have the ability to collaborate across disciplines, departments, and client’s additional agency partners.   

• You are a focused and performance driven individual, who can think on their feet, use initiative and be comfortable working in a global environment, under pressure, and to tight deadlines but within a team environment.  

• You proactively take on initiatives and drive projects from conception to completion.   

• You enjoy solving problems and finding creative solutions to difficult challenges.  

• A desire and flexibility to travel internationally to events throughout the year.     

Benefits   

We’re pleased to offer wide range of benefits, including but not limited to the following:   

• Core benefits (available from start date) – flexible holiday allowance, AXA private medical insurance, life assurance, income protection, pension scheme with 4.5% employer contribution, Employee Assistance Programme   

• Flexible benefits (available after probation) – Gymflex, dental insurance, travel insurance, health cash plan, Cycleshceme, interest-free season ticket loans    

• We support our team in balancing work with their lives through a range of flexible initiatives, including flexible holiday and working options, with a preferred three days per week in the office.  

• We also run a number of internal programmes to support physical and mental wellbeing, alongside learning and development opportunities to support career development and progression.        

Important Note: This job description serves as a guide to the scope and range of activities that may be required of the incumbent and may change at any time according to the needs and priorities of the Company

Octagon is proud to be an equal opportunity employer. Octagon is committed to building a culture where all employees are seen as equal, are respected and where all opinions are heard. We take pride in our inclusive hiring, as well as our diverse workforce and we welcome applications from all qualified candidates.