Academic Scheduling Coordinator

This role is primarily hybrid with no regular onsite requirement; however, occasional in‑person attendance may be needed for meetings or to support seasonal educational activities within the department.

Are you passionate about shaping the future of medical education? Join Corewell Health as an Academic Scheduling Coordinator and play a pivotal role in creating exceptional learning experiences for the next generation of healthcare professionals. In this dynamic position, you’ll orchestrate clinical rotations for residents, fellows, medical students, and advanced practice learners across our Grand Rapids and regional locations. Working closely with universities, teaching faculty, and clinical teams, you’ll help solve complex scheduling challenges—like putting together a giant puzzle—to ensure learners thrive while patient care remains seamless. If you’re detail-oriented, collaborative, and ready to make an impact in graduate and undergraduate medical education, this is your opportunity to shine.

Job Summary

Supports, implements and maintains academic clinical scheduling for the Office of Medical Education. Schedules various learners including, but not limited to, resident and fellow physicians, medical students, advanced practice students, and other learners who wish to secure a clinical rotation at a Corewell Health location. Works with a wide variety of universities, colleges and institutions to ensure timely processing and a quality experience for all learners at Corewell Health. Collaborates with all Corewell Health offices / locations and community practices to support the overall learner experience. Works on complex projects/tasks and solves unique administrative challenges.

Essential Functions

• Works collaboratively with others in matters of academic scheduling in order to ensure scheduling of clinical rotations for assigned learners. Assists with master schedule build in order to ensure adequate learner coverage to provide patient care, while not diluting educational experience.
• Manages and processes academic schedule changes for assigned learners. Ensure updates in schedules are communicated to appropriate stakeholders in a timely manner.
• Intern and Resident Information System (IRIS) report for Center for Medicare and Medicaid Services (CMS), as assigned.
• Maintains open and productive communications/relationships with all staff, leadership and affiliated institutions to ensure a quality experience at Corewell Health.
• Ensures compliance with policies, procedures and regulations associated with the organization, graduate and undergraduate medical education, and universities.
• Provides quality deliverables associated with scheduling and all projects assigned. Deliverables include, but not limited to, various schedules and reports, visiting learner orientation requirements, and maintenance of resident/fellow profile and schedules in residency management suite.
• Processes access and security requests for assigned learners
• Supports and electronic scheduling software system to manage all learners at Corewell Health.

Qualifications

Required

• Associate's Degree
• 2 years of relevant experience in related field

Preferred

• Bachelor's Degree

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

• Optional identity theft protection, home and auto insurance, pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St NE - Grand Rapids

Department Name

GME Admin Academic Scheduling - Grand Rapids Hosp

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8 a.m. - 4:30 p.m.

Days Worked

Monday to Friday

Weekend Frequency

N/A

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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.