Assists the Area Operations Manager, Production, Construction, and Wellsite Foremen in carrying out field operations and provides administrative support as needed.
Essential Job Responsibilities:
- Assists with obtaining, coordinating, formatting, inputting, and distributing morning reports.
- Assists with daily operations, including taking calls from field operators, foremen, contractors, Coast Guard, air support, landowners, and other public/private entities.
- Coordinates information for inclusion in the monthly forecasts and weekly budget reports. Inputs and obtains information from Oilfield Manager Program including well histories, research, and graphs.
- Monitors and maintains records for authorization for expenditures (AFE), purchase order (PO) tracking, and bid collection.
- Assist new hires with paperwork and procedures associated with new employee orientation including time sheet collection, general benefits and compensation, vacation tracking, and other administrative employee policies and procedures.
- Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.
- Issues, maintains, and monitors personal communication devices, including pagers, wireless telephones, etc.
- Maintains and updates company vehicle records for assigned region.
- Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
- Manages and maintains production well file records, including well records, wireline tickets, well diagrams, morning reports, salt water disposal (SWD) tests, chemical programs, and regulatory requirements.
Other Job Responsibilities:
- Other duties as assigned by management.
Qualifications:
- One (1) year minimum of administrative assistant experience.
- Ability to accurately solve problems and exceptional proficiency in data management.
- Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
- Ability to complete multiple, diverse tasks of differing priorities.
- Ability to anticipate approaching problems and establish strategic plans for future success.
- Ability to perform tasks and achieve results with a high degree of accuracy and precision.
- Ability to work in office full time.
- Excellent written and verbal communication skills.
- Outstanding administrative and organizational skills.
- Proficiency in the use and application of the following software: Microsoft Office (Excel, Word, and Outlook), SAP, WellView, WellEz, and SiteView.
Education Requirements:
- Required: High School diploma or GED. Some college preferred.
Certifications, Licenses, Registrations: