Job Objective:
Performs routine clerical, bookkeeping, accounting, and administrative work in administering the accounts payable function for the Accounts Payable accounting area of the department.
Essential Job Responsibilities:
- Monitors and maintains accounts payable invoices in company’s data management system.
- Processes all accounts payable invoices with purchase order; checks invoices for accuracy; verifies account codes; route invoices to department heads for approval; resolves disputes within area of authority and responsibility.
- Prepare weekly check run for HEC and Harvest sending electronic files to Lason for printing and mailing.
- Enters expense reports and JIB invoices as needed into financial system.
- Voids check and reissue as needed.
- Manage vendor inquiries in a timely and professional manner.
- Respond to internal and external telephone calls and e-mails dealing with A/P issues.
- Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
- Supports company vision and mission.
- Adheres to established work schedule, attendance standards and is punctual to work and meetings.
- Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
- Contributes to team effort by accomplishing related results as needed.
- Performs special projects that require knowledge of accounts payable accounting.
- Other duties as assigned by management
Qualifications:
- One (1) year minimum accounts payable accounting experience.
- Ability to accurately solve problems and a working knowledge in data management including spreadsheet proficiency.
- Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
- Ability to complete multiple, diverse tasks of differing priorities.
- Excellent written and verbal communication skills, with specific ability to translate complex operational information into an organized and presentable manner.
- Outstanding administrative and organizational skills.
- Proficiency in the use and application of the following software:
- Required: Microsoft Office (Excel, Word and Outlook).
- Preferred: Working knowledge of oil and gas accounting systems and report writing software.
Education Requirements:
- Required: Graduation from a high school or GED equivalent or any equivalent combination of education and experience demonstrating sufficient knowledge, ability and skill to handle the duties and responsibilities of the position.
- Preferred: Bachelor’s Degree from an accredited four-year university or college or related experience.