2. Contracts and Cost Administrator

Location:

(STS)Philippines

Job ID:

R0112904

Date Posted:

2025-11-19

Company Name:

HITACHI RAIL STS S.P.A.

Profession (Job Category):

Job Schedule: 

Full time

Remote:

No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

The Contract and Cost Administrator supports the Senior Contracts Manager in the commercial and contractual administration of the NSCR CP04 Project, covering E&M Systems, Track Works, and Depot Equipment. The role is central to preparing and maintaining all cost-related documentation and payment submissions to the Engineer/Employer, including the compilation of Interim Payment Applications (IPAs), cost summaries, and contractual records.

Key Responsibilities

• Prepare complete Interim Payment Applications (IPAs) for submission to the Engineer/Employer, ensuring all supporting cost summaries, progress reports, and measurement data are accurate, consistent, and contractually compliant.
• Consolidate and verify financial data, progress quantities, and cost information received from engineering, construction, and subsystems including subcontractor teams.
• Track and reconcile the status of Interim Payment Certificates (IPCs) and payment processing with internal finance teams.
• Administer subcontractor agreements and related commercial documentation, including variations, claims, and payment applications.
• Assist, as required, in the preparation of contractual correspondences and formal letters to the Engineer, Employer, and subcontractors, to gain exposure to contract administration practices and procedures.
• Monitor project costs, commitments, and budgets; prepare cost summaries, financial analyses, and periodic reports for management review.
• Maintain detailed records of correspondence, notices, and submissions related to payments, variations, and claims in accordance with project procedures.
• Support the preparation of claim documentation, variation dossiers, and substantiation for contractual entitlements.
• Coordinate with the Planning, Engineering, and Construction teams to obtain updates required for cost and progress reporting.
• Assist in audits and reviews of project cost and contract management documentation.
• Ensure strict confidentiality and accuracy in handling commercial and contractual data.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at  https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

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