Are you passionate about creating exceptional workplace environments that foster collaboration, comfort, and productivity? Join AssetMark’s dynamic Workplace Experience team as a Workplace Experience Coordinator, where you'll play a pivotal role in shaping the day-to-day experience of our associates. From managing office operations and coordinating events to supporting safety initiatives and enhancing our spaces, this role offers a unique opportunity to make a meaningful impact across our organization. If you're a proactive problem-solver with a knack for organization and a heart for hospitality, we’d love to meet you!
We can consider candidates for this position who are able to accommodate a fully on-site work schedule and are close to our Concord, CA office.
Responsibilities:
· Help maintain internal standards for Workplace Experience; furnishings, fixtures, and equipment.
· Execute all administrative tasks. Included but not limited to ordering and restocking of office and break room supplies on all floors, and office equipment (Coffee Brewers, Fountains, Copiers, Printers, etc.)
· Assist with the maintenance of owned and leased Workplace Experience equipment including Coffee Brewers, Soda Fountains, Appliances, Printers, and Copiers, as well as submitting work order tickets with building management
· Manage the Workplace Experience ticketing system, by responding to work orders for facility needs, reports, and emergency assistance in the Concord office.
· Assist with the coordination of office moves and relocations as needed. Including but not limited to assisting with the coordination of removal of furniture, data/network cabling, schedule cleaning, construction, and vendors walkthroughs
· Assist with coordinating company events and activities to maintain company morale. Contact venue, set-up contract, order food/supplies, gifts, etc.
· Maintain oversight on conference rooms, conference room scheduling, break rooms and common areas, coordinating with building management, and AssetMark Leaders/Associates
· Act as Safety Floor Warden; maintain ownership of the office AED devices, checking batteries and ordering replacements, as well as assisting in the Safety Training Program
· Work with property management representatives, including forwarding important building notices/communications via email to staff, and creating tickets for various Service requests for the office
· Assist with On Boarding/Off Boarding badge requests in security system as well as run reports.
· Manage Pavillion Space requests and calendaring
· Other duties as assigned
Front Desk Back Up Coverage
· Serve as backup for front desk position when they are away from their desk (breaks, Lunches, PTO, Misc.)
· Administrative Duties:
o Calendaring & scheduling
o Coordinating incoming/outgoing mail and parcel
o Guest/Visitor Calendaring
· Assist with logistic support for meetings (e.g. stocking mini fridges, placing work orders for Janitorial services etc.) as requested
· Manage High-traffic front-desk reception area
· Maintain control over sign-in and temporary badge access, answering general phone calls, and managing general office supply function in support of the operation
Compensation: The Base Salary range for this position is between $60,000-$70,000. This information reflects a base salary range that AssetMark reasonably expects to pay for the position based on a number of factors which may include job-related knowledge, skills, education, experience, and actual work location. This position will also be eligible for additional variable incentive compensation and competitive benefits.
Candidates must be legally authorized to work in the US to be considered. We are unable to provide visa sponsorship for this position.
Who We Are & What We Offer:
AssetMark’s mission is centered around helping financial advisors make a difference in the lives of their clients. To help them do that, we aim to provide advisors with holistic support. We offer compelling technology that facilitates a better client experience, consulting services that ensure advisors’ businesses are running at their best and a comprehensive suite of investment solutions. AssetMark’s platform empowers advisors to provide the highest level of service possible to their clients.
AssetMark’s culture is driven by our mission and connected by our values; Heart, Integrity, Excellence and Respect. You will join a team that lives these values every day by doing the best and what is right in all we do and encouraging different ideas for continual success and innovation. Additionally, we offer a wide range of benefits to meet the needs of our team members and their families.
As an Equal Opportunity Employer, AssetMark is committed to building a diverse and inclusive workplace where everyone feels valued.