Workplace Experience Associate at Movable ink

Movable Ink scales content personalization for marketers through data-activated content generation and AI decisioning. The world’s most innovative brands rely on Movable Ink to maximize revenue, simplify workflow and boost marketing agility. Headquartered in New York City with close to 600 employees, Movable Ink serves its global client base with operations throughout North America, Central America, Europe, Australia, and Japan.

The Workplace Experience Associate is responsible for independently managing the daily operations of the NYC office to ensure employees and guests are supported effectively. This role provides an excellent workplace environment through coordination of facilities, vendor relationships, events, and supply management. The Associate supports cross-functional collaboration and implements continuous improvements within existing processes with guidance from management. This role is required to be in our NYC headquarters Monday-Friday 8:30am-5:30pm.

Responsibilities:

Own and maintain the NYC office environment, ensuring cleanliness, order, and smooth daily operations
Manage vendor relationships and submit service requests as needed
Proactively identify areas for improvement within workplace experience and propose practical solutions
Manage office budget and financials with oversight, prioritizing value and cost efficiency
Sourcing suppliers and vendors, tracking costs, and keen eye for procurement
Use workplace experience systems and technology proficiently and assist junior team members as needed
Communicate effectively within the team and escalate issues or blockers timely to supervisors
Ensure compliance with global site safety standards, office operations laws, and policies
Proactively communicate and collaborate across teams, driving engagement and accountability within the workplace experience function
Plan and execute virtual and in-person office events and company initiatives, partnering with the global Workplace Experience Team to deliver a consistent and positive employee experience across all locations.
Collaborate with cultural groups, regional offices, and departments to coordinate event logistics, including catering, couriers, and calendar invites for office events

Qualifications:

Experience in office management or workplace experience roles preferred
Proficiency with workplace systems, Google Suite, Slack, and project management tools
Strong interpersonal skills and ability to proactively support a wide range of stakeholders
Ability to multitask and manage competing priorities smoothly
Comfortable working onsite regularly with occasional remote work flexibility
Detail-oriented with a continuous improvement mindset

The base pay range for this position is $75,000-$82,000/year, which can include additional bonus depending on the position ultimately offered, in addition to a full range of medical, financial, and/or other benefits. The base pay offered may vary depending on job-related knowledge, skills, and experience.

Studies have shown that women, communities of color, and historically underrepresented people are less likely to apply to jobs unless they meet every single qualification. We are committed to building a diverse and inclusive culture where all Inkers can thrive. If you’re excited about the role but don’t meet all of the abovementioned qualifications, we encourage you to apply. Our differences bring a breadth of knowledge and perspectives that makes us collectively stronger.

We welcome and employ people regardless of race, color, gender identity or expression, religion, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, ethnicity, family or marital status, physical and mental ability, political affiliation, disability, Veteran status, or other protected characteristics. We are proud to be an equal opportunity employer.