Workplace Design + Experience Coordinator

About The Role

Harness is hiring a Workplace Design + Experience Coordinator to support workplace experience initiatives in its Bengaluru office. The role will assist in planning and coordinating in-person and virtual events, workplace operations, and food & beverage programs, while ensuring smooth implementation of our global Workplace Design + Experience framework. This position reports to the Manager, Workplace Design + Experience, is based in Bengaluru and requires working onsite four days a week.

Key Responsibilities

• Plan and coordinate Workplace Design + Experience events, ensuring alignment with the global framework.
• Support regional programs and maintain documentation, event calendars, and internal communication.
• Manage vendors and ensure internal and external SLAs are met.
• Partner with vendors on event forecasting, coordination, venue selection, food menus, and décor planning for office and external events.
• Assist in executing company social events, celebrations, and offsites.
• Collaborate closely with stakeholders, cross-functional teams, and global partners.
• Contribute creative ideas and maintain an eye for aesthetics in events and décor.
• Draft clear and engaging communications for event announcements and updates.
• Track event metrics, feedback, and participation for reporting and continuous improvement.

About You

• 3–8 years of experience in Workplace Experience, Events, or Facilities Management.
• Hands-on exposure to facilities operations and workplace experience delivery.
• Strong project coordination skills with the ability to manage multiple priorities.
• Proactive, collaborative, and comfortable taking initiative.
• Skilled with tools like Slack, G-Suite, Envoy, Asana, or similar.
• Passionate about creating meaningful employee experiences.
• Comfortable presenting; basic creative tools knowledge is an added advantage.