Unit Secretary - Pre Admission

37716 Advocate Sherman Hospital - Preadmission Assessment

Part time

Yes

24

4 days a week 11a-5pm.

Pay Range

$19.45 - $29.20

Scheduled Hours:  Part Time; Four days a week working 11:00 am to 5:00 pm; no weekends or holidays.

Education/Experience Required:

• High school or equivalent
• 1 year of clerical/secretarial experience

Knowledge, Skills & Abilities Required:

• Typing 35-50 words per minute preferred
• Basic computer skills preferred--word processing, data entry

Major Responsibilities:

• Performance of routine secretarial and clerical services in support of department activities. This may include:
  •     1)Greet and direct visitors.
  •     2)Order and maintain appropriate supplies for department.
  •     3)Schedule and arrange meetings and/or appointments.
  •     4)Answer phones and take messages or redirect calls appropriately.
  •     5)Open, sort, and route mail to the appropriate individuals.
  •     6)Simple data entry, transferring information to predefined spreadsheet.
• Maintenance of department files and information, including metrics, monitoring and compliance
  •     1)Create and set up filing systems for department.
  •     2)Maintain records and files within the department which may include competency and licensure entry and verification to ensure compliance
  •     3)Track reported labor costs/indicators, including: turnover, overtime, agency usage and ADAPT reporting
  •     4)Track safety concerns utilizing the MIDAS reporting tool
• Preparation and dissemination of correspondence.
  •     3)At the direction of the supervisor, compose routine letters and memoranda for review and approval by the supervisor.
  •     4)Take and transcribe dictation as needed. May use shorthand.
  •     2)Develop and prepare routine, repetitive department reports from given data. May prepare non-routine reports as directed by supervisor.
  •     1)Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.

Physicial Requirements and Working Conditions:

• N/A

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program