About the Role
The Trade Show & Event Planning Specialist plays a key role in planning, coordinating, and executing marketing and internal events and trade shows around the world. In this position, you will manage detailed logistics, ensure alignment with event goals, and help create impactful experiences that strengthen customer relationships and support business growth. Your work will directly contribute to the success, visibility, and engagement of our brand at industry and proprietary events.
Responsibilities
- Manage and own a global portfolio of small and medium trade shows and events.
- Oversee all event logistics including setup, tear-down, transportation, shipping, and booth installation.
- Build and maintain detailed event timelines, schedules, and project plans.
- Partner closely with marketing, sales, and product teams to deliver best-in-class event experiences.
- Prepare, manage, and reconcile event budgets.
- Coordinate all onsite services including AV, booth build vendors, food & beverage, and other support partners.
- Develop attendee communications such as save-the-dates, confirmations, and “Know Before You Go” guides.
- Create engaging booth and event experiences that attract audiences and drive meaningful interactions.
- Research and evaluate sponsorship opportunities that enhance visibility and deliver measurable business impact.
- Provide project management oversight and on-site support as needed.
- Build and maintain strong relationships with event vendors, contractors, and service providers.
- Ensure compliance with all budgetary, contractual, insurance, legal, health, and safety requirements.
- Support daily event operations by delivering administrative tasks efficiently, accurately, and on schedule.
- Collaborate effectively with team members, providing backup support on events as needed.
- Serve as on-the ground support onsite at internal and external events internationally, representing the GEM team and level of support
Skills & Qualifications
- Project Coordination: Strong ability to manage multiple tasks, deadlines, and priorities.
- Vendor Management: Experience sourcing, negotiating, and managing vendor relationships.
- Event Software Proficiency: Comfortable using event management, registration, and CRM tools.
- Planning & Organization: Skilled in developing structured event plans, schedules, and documentation.
- Budget Management: Ability to track, monitor, and reconcile event budgets.
- Customer & Stakeholder Engagement: Effective communicator with attendees, clients, and internal teams.
- Logistics Knowledge: Solid understanding of event operations and on-site logistics.
- Adaptability: Able to respond quickly and effectively to changing circumstances and challenges.
For more details please contact Carl Rigby at carlrigby@wolterskluwer.com
Our Interview Practices
To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.
Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.