Supervisor Statutory Accounting & Taxes

POSITION SUMMARY

Assist and support Associate Director Statutory & Tax and ATC Audit Manager in all statutory and tax requirement related to the day-to-day activity of the Spanish legal entities, as well as in audit and corporate Income Tax (CIT) planning and execution.

Responsible for direct supervision and support of the statutory team accounting clerks to ensure overall Statutory tasks and goals are completed and met including coaching, training, monitoring and review of work performed.

Ensure guidance and instructions from Associate Director Statutory & Tax and ATC Audit Manager are followed.

Identify and highlight potential tax, statutory and operational risks to the Associate Director Statutory & Tax and ATC Audit Manager as well as train the statutory accounting clerks to identify any issues.

This position will be responsible for general tax compliance (except vat) and the review of accounting records under Spanish GAAP for the Spanish entities, ensuring that all critical tasks are completed within the established deadlines.

CRITICAL TASKS

Job Functions

• Review and be part of the base tie-out process under Spanish GAAP. Ensure that the P&L accounts are mapped to their correct alternative account and that sufficient supporting documentation is available. To achieve this, the role will involve continuous communication with the Audit Supervisor, the ATC Audit Manager, and the DOFs.

To achieve this, our systems and reports will be used in the most efficient way possible, and all necessary measures will be implemented to carry out the task as efficiently as possible and to mitigate risks.

• Implement improvements in the analysis of P&L accounts, making the work increasingly automatic and efficient, such as reducing reclassification entries due to mapping
• Review and lead the preparation and submission of all tax returns required by the Spanish authorities, excluding VAT. This includes, for example, Intrastat, withholdings, ecotasa, plastic, and intra-community services and acquisitions. To do this, the supervisor must ensure that we have all the necessary tools to submit these returns accurately and on time. Additionally, she should stay up to date with any changes in legislation and ensure we adapt to them as quickly as possible.
• Ensure that all local taxes are correct, paid on time, properly supported, and accurately recorded in accordance with Spanish GAAP.
• Lead and supervise the monthly ITP (Property Transfer Tax) process and its reconciliation, ensuring accuracy and compliance throughout the entire procedure.
• Review the loan revocation process, verifying that all transactions are correctly recorded under Spanish GAAP and that all related invoices have been properly issued.
• Oversee the accounting of weekly sales, ensuring they are accurately recorded in accordance with Spanish GAAP and reconciled with the CTR009 report.
• Review and validate certificates of non-residency (for rentals and suppliers).
• Review the accounting treatment of penalties, extraordinary expenses, and revenues.
• Perform CSA-VAT testing.
• Coordinate and manage key projects, including:
  • Overseeing the transition of SII (Immediate Supply of Information) VAT reporting to an external provider.
  • Reviewing VAT book discrepancies related to formal requirements such as country codes, VAT rates, tax IDs (NIFs), and descriptions.
  • Managing and resolving system issues related to Squirrel.
• Implementing reporting improvements and recording process to increase process efficiency and risk mitigation.
• Works in collaboration with other departments, on-site and off-site, internal, and external to MVCI to improve processes, procedures & controls to achieve the main goals described above.
• CIT & Statutory FS supporting information as necessary.
• Develop relationships with corporate and regional financial staff, auditors and tax authorities to ensure mutual success.
• Participate in identifying and recommending opportunities to achieve operating efficiencies, strengthen internal controls.
• Responsible for the maintenance of a strong control environment, with complete adherence to internal controls and SOPs.

Safety and Security

• Report work-related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).

Policies and Procedures

• Protect the privacy and security of coworkers.
• Ensure compliance with nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
• Maintain confidentiality of proprietary materials and information.
• Follow company and department policies and procedures.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.

Other Department related duties

• Assist in other areas of the Statutory department as and where required.
• Perform other duties as required to meet the needs of the department or as instructed by Management.
• Be punctual and wear the name tag and professional dress at all times during working hours.
• Perform all tasks in a timely manner ensuring all deadlines are met.
• Perform other related tasks as assigned by management.
• Comply with MVWC policies and procedures.
• Be proactive and have a flexible approach to work, always meeting the needs of the team and the business.
• Maintain an attitude and commitment to provide excellent service to all customers and associates.  Respond sensitively to the needs and feelings of others, regardless of status or position; accept interpersonal differences and maintain a constructive rapport with all associates and customers.
• Maintain a working knowledge of all MVWC product lines.
• Maintain computer systems knowledge (Excel, e-mail etc)
• Work with all MVWC colleagues as a team, always supporting the needs within that team and those of the business.
• Audit Supervisor develops career potential of accounting department staff by developing and maintaining an environment that emphasizes education and process improvement.
• Participates in identifying and recommending opportunities to achieve operating efficiencies, strengthen internal controls.

Communication

• Speak to co-workers using clear, appropriate, and professional language.
• Talk with and listen to other employees to effectively exchange information.
• Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.

Working with Others

• Reports to the Manager Accounting Tax & Compliance.
• Supervises statutory accounting clerks.
• Interfaces with the Regional Director of Finance EME, Associate Director Statutory & Tax, S&M Finance Department, Ops Finance Department, Statutory & Tax Compliance team, Cork Finance Department, Legal Department, External Lawyers, External Auditors, External Tax Advisors.
• Support all co-workers and treat them with dignity and respect.
• Develop and maintain positive and productive working relationships with other employees and departments.
• Handle sensitive issues with employees with tact, respect, diplomacy, and confidentiality.
• Partner with and assist others to promote an environment of teamwork and achieve common goals.

Quality Assurance/Quality Improvement

• Comply with quality assurance expectations and standards.

Physical Tasks

• Sit, for an extended period of time or for an entire work shift.
• Enter and locate work-related information using a computer.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

CRITICAL COMPETENCIES

Interpersonal Skills

• Teamwork
• Interpersonal organizational Skills with a balance of assertive and cooperative characteristics
• Experience managing Teams.
• Strong work ethic with pride of performance
• Strong problem-solving skills

Communications

• Communication
• Spanish and English Language Proficiency
• Listening
• Applied Reading

Personal Attributes

• Positive Demeanor
• Presentation
• Integrity
• Dependability
• Adaptability/Flexibility

Organization

• Multi-Tasking
• Time Management

Systems

• Proficiency in PC-based applications, including EXCEL, MS Access, and Word
• Previous experience in PeopleSoft or similar General Ledger Accounting system preferable

Technical Skills

• Financial Management Skills
• Ability to analyze all accounting statements.
• Ability to manage multiple projects in a dynamic environment with minimum supervision.

PREFERRED QUALIFICATIONS

Education

Bachelor’s degree in Accounting/Finance, Business Administration, or related field is required.

Related Work Experience

2 years of accounting work experience is required.

Strong knowledge of Local GAAP and Spain Tax requirements is required.

Experience managing and understanding legal and tax administrative documentation.

Ability to manage multiple projects in a dynamic environment with minimum supervision.

Supervisory Experience

Supervisory experience preferable.

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.