Student Activities Program Coordinator

Job Title

Student Activities Program Coordinator

Agency

Tarleton State University

Department

Student Involvement and Registered Student Organizations

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Student Activities Program Coordinator in the Department of Department of Campus Life in the Division of Student Engagement & Success. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

The Student Activities Program Coordinator reports directly to the Associate Director of Campus Life, within the Department of Campus Life in the Division of Student Engagement & Success. The coordinator will provide leadership in developing, coordinating, and executing signature student engagement programs and supporting the Tarleton Activities Board (T.A.B.).

This professional staff member will advise the Tarleton Activities Board in all aspects of its operations, including meetings, program planning, leadership growth, and organizational development. The coordinator will also oversee Registered Student Organization (RSO) event approvals through Texan Sync, manage campus traditions such as Purple Thursday, Texan Bingo, Lighting of the Smokestack, Create-a-Critter, and MayFete, supervise 1–2 student workers, and collaborate across the department to strengthen student engagement initiatives. Serves as a Campus Security Authority (CSA).

This is an in-office position, located in Stephenville, Texas, with occasional travel to the Fort Worth campus for various student events or projects. Work hours are generally Monday through Friday 8AM-5PM and may include some evenings and weekends, as needed, to support major student events.

Duties and Responsibilities

Student Organization Advising & Support (40%)

• Serve as the primary advisor for the Tarleton Activities Board (T.A.B.), guiding members through all meetings, programs, leadership initiatives, and organizational growth.

• Provide mentorship, officer training, and leadership development opportunities for T.A.B. officers and general members.

• Review and approve RSO event submissions through Texan Sync, ensuring compliance with university policies.

• Assist student leaders with event planning, budgeting, marketing, and risk management processes.

 

Event Coordination & Signature Programming (40%)

• Plan, implement, and assess major campus traditions and student activities

• Manage program logistics, vendor contracts, reservations, and risk management.

• Collaborate with campus departments and community partners to support cross-campus involvement and engagement.

• Oversee all aspects of event planning and execution, including program development, scheduling, marketing coordination, and on-site logistics.

• Assist in developing and improving programs that strengthen student involvement and promote campus engagement

Operations and Assessment (10%)

• Supervise and mentor 1–2 student workers supporting Student Activities and event programming.

• Assist with departmental marketing and outreach efforts, including social media (T.A.B. page), digital signage, and work in collaboration with SES MarComm.

• Maintain event attendance records, contribute to departmental annual reports, and support assessment initiatives.

• Collect student feedback, track participation, and prepare assessment reports for departmental use.

Additional Responsibilities (10%)

• Assist with other Campus Life initiatives, programs, or events as assigned.

• Collaborate with colleagues across Leadership & Service, Fraternity & Sorority Life, and Student Involvement to support division-wide engagement opportunities.

• Perform other duties as needed in support of the Department of Campus Life and the Division of Student Engagement & Success.

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.

• Three years of professional experience related to student activities, student engagement, or related programming.

Desired Skills and Competencies

• Demonstrated passion for student engagement, campus programming, and leadership development.

• Experience advising student organizations and coordinating large-scale student events.

• Ability to assess program effectiveness and implement improvements.

• Creativity and initiative in developing innovative programs.

• Strong organizational skills with the ability to manage multiple projects and priorities.

• Excellent written, verbal, and interpersonal communication skills.

• Willingness to work evenings and weekends to support major student events.

  

Preferred Qualifications

• Master’s degree in related field.

• Experience coordinating campus traditions or large-scale programming in a university setting.

• Knowledge of university risk management, event contracts, and student travel policies.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $47,000 to $61,940.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.