Strategic Preparedness Coordinator at TAMUS

Job Title

Strategic Preparedness Coordinator

Agency

Texas Division of Emergency Management

Department

Strategic Preparedness and Plans Unit

Proposed Minimum Salary

$7,083.34 monthly

Job Location

Austin, Texas

Job Type

Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, this status can affect working hours, travel, and changes in duties as needed.

The Strategic Preparedness Coordinator, under the Unit Chief, Strategic Preparedness and Plans, is responsible for strategic and enterprise coordination dedicated to Preparedness Division administration; preparedness grant and contract programming; preparedness mission communications; emergency management information programming; TDEM regional coordination and support; Texas Homeland Security support, strategic and enterprise strategic operations and program management and coordinating all program activities in accordance with federal and state regulations and guidance. Work involves coordinating emergency management or public safety preparedness regional plans program activities and providing consultative services and technical assistance to program staff, governmental agencies, community organizations, or the public. Works under minimal supervision, with moderate latitude for the use of initiative and independent judgment.

This position reports to the Unit Chief of Strategic Preparedness and Plans.

*Salary is a fixed rate.

*This position is located on-site and not subject to telecommuting.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Provides planning, development, coordination, and evaluation of emergency management, public safety, homeland security preparedness, and planning programs.
Provides support services and technical assistance to local jurisdictions and state agencies. May facilitate meetings, present at conferences and workgroups or act as the subject matter expert and representative for Preparedness Division programs.
Provides strategic assessment and recommendations of preparedness grant and contract programming; preparedness mission communications; emergency management information programming; TDEM regional coordination and support; strategic Texas Homeland Security support; and planning program management.
Coordinates the development of a comprehensive enterprise-wide planning program including orientations, grant or contract management support, and planning products.
Monitors the outcomes of emergency management preparedness program initiatives.
Ensures compliance with requirements, laws, regulations, policies, and procedures related to emergency management and public safety.
Serves as a liaison between federal, state, and local government agencies, volunteer group representatives, staff, and other potential emergency response entities.
Assists with preparing comprehensive reviews of statutes, executive orders, and policies and prepares administrative reports, studies, and specialized research projects.
Assists in developing policy and procedure manuals, templates, and other guidance.
Work may include actively participating during disaster response and or recovery efforts, serving in a supporting role during disaster response and/or recovery efforts, and assisting in work to maintain the continuity of the agency's operations during disaster response and recovery efforts.
Reviews local and state after-action reports, and improvement plans.
May provide presentations and training to community and professional groups to facilitate interest in preparedness, Texas Homeland Security, and other emergency management programs.
Performs other duties as assigned.
May serve as a lead worker to assist other staff.
Ability to travel up to (25%).
Face-to-face and person-to-person interactions are required.
Maintains a regular course of attendance during authorized work schedule and work extended hours when needed.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

Education – Graduation from an accredited four-year college or university in applicable field or an equivalent combination of education and experience.

Experience – Eight (8) years' experience in business/government system integration, development, coordination, and evaluation and facilitating meetings and presenting information, developing data collection processes, writing documents, and writing proposals.

Preferred Qualifications:

Education - Major or coursework emphasis in emergency management, public administration, business administration.
Certification - Project Management Professional (PMP) Certification from the Project Management Institute or similar certification.

* Additional work experience of the type described above may be substituted for the education requirement on a year-for-year basis. Thirty (30) semester hours is equivalent to one (1) year of experience. A completed advanced degree may be substituted in lieu of work experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

Proficiency in developing and implementing training and exercise programs in emergency management services, combined with strong and effective communication, project management, facilitation, team building, collaborative planning, and engagement skills.
Advanced knowledge of emergency management planning.
Advanced knowledge of concepts of planning, training, and exercising principles.
Ability to identify, analyze, and solve problems.
Ability to develop measurable objectives and improvement plans.
Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
Strong organizational skills, flexibility, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.
Ability to rapidly assimilate information related to state and federal regulations, legislation, guidelines, policies, and procedures.
Ability to be analytical and detail oriented.
Advanced knowledge of effective writing techniques.
Ability to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Ability to communicate effectively, both orally and written.
Ability to make public presentations and present information to a variety of audiences.
Ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.
Possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Ability to work extended or non-traditional hours such as after-hours, evenings, weekends, and holiday work is required, including during emergencies and disasters.
Must have the ability to operate outside of normal working hours during State Operations Center (SOC) activation which may be away from normal duty station and in inclement weather for extended periods, including nights and weekends.

REGISTRATION, CERTIFICATION OR LICENSURE:

Must have completed or will complete within the first three months, IS-100, IS-200, IS-700, and IS-800.

*Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions.

*Resumes are not accepted in lieu of an application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.