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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Facilities Planning and Logistics

# of Open Positions:

Faculty/Service - Department:

Program Management

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2025/11/06

Applications must be received BEFORE (YYYY/MM/DD):

2025/11/17

Hours per week:

Salary Grade:

SSUO Grade 09

Salary Range:

$72 437,00 - $91 502,00

About the service: Facilities

Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).

Position purpose:
Reporting to the manager, program management, supports the development of preventive and predictive maintenance (PPM) program strategies for the Facilities service, to achieve optimal performance and minimize downtime and reactive maintenance, ensuring reliability of various types of assets.
Supports implementation of a maintenance program governance framework and structure to ensure that all maintenance programs, including the Computerized Maintenance Management System (CMMS), are implemented consistently. This includes auditing and regular metric reviews.

In this role, you will:

Manage the “bad actors” management program and facilitate root cause analysis (RCA) investigations, to address repeat failures, improve equipment reliability and reduce maintenance costs.
Lead regular audits of work planning, scheduling and execution for Operations section teams, to improve data quality and work request completion times.
Lead critical spare parts analysis and advise on minimum and maximum stocking levels, to support delivery of preventive maintenance plans.
Manage transfer of vast amounts of critical documentation from completed construction projects to the Operations section, ensuring that all information required for asset maintenance (e.g., equipment lists, as-built drawings, O&M manuals, shop drawings) is compliant with operational requirements and completely transferred, and properly archived and structured, to preserve data quality over the asset lifespan.
Coordinate standardization of operational maintenance programs, guidelines and specifications, to improve equipment reliability.
Help develop annual tactical plans for equipment reliability improvement as it relates to planning, scheduling and maintaining accurate records in the Archibus service request system.
Develop preventive maintenance procedures, in compliance with manufacturers’ recommendations and in collaboration with the appropriate maintenance crews.

What you will bring:

University degree in mechanical engineering or a related discipline, or an equivalent combination of education and work experience
Five years’ relevant experience in building systems maintenance
Experience with failure modes and effects analysis
Extensive knowledge of and experience with computerized maintenance management systems (such as Archibus), and in creating and using tables, along with databases, Microsoft 365 applications, mobile platforms and other software
Knowledge of and experience in preparing technical and material reports
Strong analytical skills and ability to retrieve and analyze data; experience in using business intelligence dashboarding (Power BI, Tableau)
Attention to detail, organizational skills and excellent communication, interpersonal and leadership skills
Proven ability to summarize complex technical concepts in clear, meaningful messages for target audiences
Knowledge of and experience in applying the Ontario Occupational Health and Safety Act, municipal, provincial and federal codes, and other relevant laws or regulations (an asset)
Bilingualism — French and English (spoken and written)

#Li-MP1

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Specialist, Preventive and Predictive Maintenance Program Management