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Position Title: Planning & Documentation Specialist
Department: [Operations/Project Management/Asset Management]
Reports To: [Senior Manager/Director]
Position Overview: Responsible for developing, maintaining, and coordinating comprehensive planning processes and documentation systems to support organizational objectives. This role ensures accurate project planning, regulatory compliance, and knowledge management across multiple initiatives.
Key Responsibilities:
Planning Functions:
Develop detailed project plans, timelines, and resource allocation strategies for assigned initiatives
Coordinate cross-functional planning activities and facilitate stakeholder alignment
Monitor project progress against established milestones and identify potential risks or delays
Prepare feasibility studies and impact assessments for proposed developments or changes
Support budgeting and forecasting processes with data-driven planning insights
Documentation Management:
Create and maintain comprehensive project documentation, including specifications, procedures, and compliance records
Establish documentation standards and templates to ensure consistency across teams
Manage document version control and ensure accessibility for relevant stakeholders
Prepare reports, presentations, and executive summaries for leadership review
Maintain regulatory filing requirements and ensure adherence to industry standards
Process Improvement:
Analyze existing planning and documentation workflows to identify efficiency opportunities
Implement best practices for project management methodologies
Collaborate with IT teams to optimize digital documentation systems
Train team members on planning tools and documentation protocols
Required Qualifications:
Bachelor's degree in Business Administration, Project Management, or related field
3-5 years experience in planning, project coordination, or documentation management
Proficiency in project management software (Microsoft Project, Smartsheet, etc.)
Strong analytical and organizational skills with attention to detail
Excellent written and verbal communication abilities
Experience with regulatory compliance and documentation standards
Preferred Qualifications:
Project Management Professional (PMP) certification
Experience in real estate, construction, or facilities management
Advanced Excel skills and database management experience
Familiarity with document management systems and workflow automation
Location:
On-site –Bengaluru, KAScheduled Weekly Hours:
48If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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