Senior Specialist, Publications Management

Job Description

The Publication Manager is the central source of information regarding publication activities and is responsible for coordinating the development and implementation of publication plans and leading global Publication Teams. The Publication Manager oversees compliance with our company publication policies and procedures and works collaboratively with stakeholders on all levels both within and outside the company, including our Company's Research & Development Division, Human Health, and medical communication agencies. With guidance and direction from the Director/Associate Director Publication Management, the Sr. Specialist Publication Manager coordinates publication planning and implementation, tracks and reports the progress of publication development, aids in the selection of appropriate journals and congresses for scientific data dissemination, and allocates resources for writing, editing, formatting and submitting articles to peer-reviewed scientific journals and scientific conferences. Under the supervision of the Director/Associate Director, they collaborate in the development of the Scientific Communication Platform and Lexicon for the products they support. The Sr. Specialist Publication Manager serves as the point to the Publication Team for information about current publication policies and industry trends.

Responsibilities:

• Manage cross-functional Publication Teams, of low to moderate complexity, in the development of comprehensive global publication plans and the execution of the plan deliverables.

• Facilitate Publication Team Meeting discussions; prepare background materials, agendas and meeting notes.

• Track all publication activity on assigned projects using the Datavision publications database and generate reports for stakeholders as needed.

• Build and maintain excellent relationships with publication team members and publication committees.

• Manage medical communications agencies and freelance writers as required.

• Effectively manage publication planning budget, providing updates to the Director/Associate Director Pub Manager.

• Assist with congress plan activities including maintenance of presentation trackers, document trafficking, author travel request management, archival of final versions and congress QR code process.

• Assist with reference requests, bibliography management, posting of study data packages for author access and delivery of protocol documents to journals.

• Develop and maintain publication SharePoint/EngageZone and our Company's Research & Development Division Slide Repository sites for a therapeutic area.

• Ensure that medical/scientific publication activities comply with the International Committee of Medical Journal Editors Recommendations, the Consolidated Standards of Reporting Trials (CONSORT), and Good Publication Practice for Pharmaceutical Companies; adhere to our company Publication Policies and Procedures · Provide regular and ad hoc publication process compliance training to Publication Teams · Collaborate with Director/Associate Director Pub Manager in the development of the Scientific Communication Platform and Lexicon for their assigned products · Conduct business in accordance with our company values and standards.

Qualifications: Education and Experience

• BS and 5+ yrs, MS, PharmD and 1-2+ years of experience in scientific discipline, publication management, or related areas required

• Required Experience & Skills: · Relevant experience in project area of interest or strong scientific background

• Understanding of the clinical development process, clinical study data and outcomes measures for assigned projects

• Ability to acquire and maintain thorough understanding of industry and publications standards with respect to authorship, industry best practice, quality and appropriateness of medical/scientific communications (GPP)

• Thorough in-depth understanding of the scientific and medical rationale for assigned projects; stays abreast of new information and changes in the field (both therapeutic and industry best practices)

• Effective presentation skills

• Effective communicator

• Strong interpersonal and teamwork skills, able to create and foster relationships and collaborations

• History of operational excellence, facilitation across diverse groups to deliver on objectives, ability to define solutions and formulate and execute on actions across a global organization.

• Highly organized and capable of working with attention to detail

• Able to relate project details to larger project objectives

• Demonstrated accomplishment and skill in oral and written communication

• Ability to know when and how to appropriately raise issues to team and to management

• Ability to communicate complex medical/scientific information in routine interactions/management of internal and external groups

• Ability to plan, prioritize, and execute multiple projects; ability to multitask and work both independently and within multi-disciplinary teams, and keep both team members, departmental colleagues (as appropriate) and management fully apprised of project / initiative status and issues

• Conduct oneself in a highly professional and ethical manner

Preferred Experience & Skills:

• Relevant work experience in a pharmaceutical, biotech, or academia setting (e.g., chemistry, biological sciences etc.)

• A track-record of accomplishment in a publication management type role

• Advanced scientific degree (e.g., MS, PharmD.) or a combination of equivalent experience and training.

Travel (up to 10%) when required

BARDS2020

#eligibleforERP

Required Skills:

Accountability, Accountability, Adaptability, Change Management, Clinical Development, Clinical Research, Clinical Trial Management, Clinical Trials, Communication, Cross-Functional Team Leadership, Data Analysis, Early Clinical Development, Good Manufacturing Practices (GMP), Group Facilitating, Interpersonal Relationships, Key Performance Indicators (KPI), Medical Communications, Microsoft Office, Operational Excellence, Project Management, Publications Development, Publications Management, QR Codes, Scientific Communications, Scientific Publications {+ 2 more}

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

The salary range for this role is

$114,700.00 - $180,500.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits.  Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.

You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

11/22/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.