Senior Executive Assistant

About Generate:Biomedicines

Generate:Biomedicines is a new kind of therapeutics company – existing at the intersection of machine learning, biological engineering, and medicine – pioneering Generative Biology™ to create breakthrough medicines where novel therapeutics are computationally generated, instead of being discovered. The Company has built a machine learning-powered biomedicines platform with the potential to generate new drugs across a wide range of biologic modalities. This platform represents a potentially fundamental shift in what is possible in the field of biotherapeutic development.

We pursue this audacious vision because we believe in the unique and revolutionary power of generative biology to radically transform the lives of billions, with an outsized opportunity for patients in need. We are seeking collaborative, relentless problem solvers that share our passion for impact to join us!

Generate:Biomedicines was founded in 2018 by Flagship Pioneering and has received nearly $700 million in funding, providing the resources to rapidly scale the organization. The Company has offices in Somerville and Andover, Massachusetts with 300+ employees.

The Role: 

The Senior Executive Assistant will autonomously manage diverse assignments and provide dedicated support to executives at Generate Biomedicines. This role requires a high degree of professionalism, discretion, and adaptability, particularly in handling complex calendars, executive communications, and high-level meetings. The successful candidate will be a proactive problem-solver with the ability to thrive in a fast-paced environment, managing both routine and specialized responsibilities. This is a non-exempt, office-based role, requiring a regular (4 days a week) presence on-site. 

Here's how you will contribute:

• Strategic Support: Provide high-level administrative support to executives, including managing complex calendars, coordinating executive communications, and facilitating high-level meetings. Assist in strategic planning by preparing presentations, managing confidential information, and contributing insights. 

• Autonomous Management: Handle diverse assignments independently, ensuring that tasks are completed efficiently and to a high standard. Support executives in strategic initiatives and manage specialized responsibilities as needed. 

• Problem-Solving and Decision-Making: Apply strong problem-solving skills to proactively identify and address potential challenges, showing adaptability and effective decision-making. Anticipate the needs of executives by identifying opportunities for support and streamlining processes before issues arise. 

• Stakeholder Communication: Develop and maintain productive relationships with internal and external stakeholders, including collaborators, stakeholders, and subject matter experts (SMEs). Exhibit professionalism and discretion, especially in challenging situations requiring cross-functional or external communication. 

• Project Contribution: Actively contribute to projects, with a primary focus that may vary depending on the needs of the executives (e.g., supporting 3 C-levels, 2 SVPs + team, or 2 SVPs with specialized responsibility). Ensure alignment and efficient execution of tasks that directly contribute to organizational goals. 

• Teamwork and Leadership: Work as a collaborative member of the Executive Assistant team, partnering closely with peers to achieve what is best for the enterprise.  Lead by example, demonstrating best practices in executive administration and strategic planning. 

• Technology and Data Management: Leverage digital technologies and data analytics to enhance business outcomes. 

• Representation and Communication: Represent the organization in professional forums and meetings, ensuring effective communication and collaboration. Demonstrate a comprehensive understanding of the business model, including financial and competitive dynamics, and apply this knowledge to support executive decision-making. 

• Attention to Detail: Accurately complete day-to-day activities including, but not limited to, meeting planning, managing expense reports, managing travel arrangements and managing multiple executives’ calendars. 

The Ideal Candidate will have:

• 8+ years of administrative experience providing support to executives, with experience at the C-Suite level preferred. 

• Strong organizational skills and keen attention to detail. 

• Demonstrated ability to handle sensitive information and maintain confidentiality. 

• Proactive and resourceful approach to managing a dynamic and demanding work environment. 

• Excellent interpersonal and relationship-building skills, with outstanding verbal and written communication abilities. 

• Strong work ethic and ability to manage multiple priorities independently. 

• Proficient in MS Office Suite; experience with data analytics and advanced technology tools is a plus. 

• High level of commitment, with availability after hours and on weekends as needed. 

• Biotech industry experience preferred. 

• Bachelor’s degree preferred. 

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Generate:Biomedicines is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Generate:Biomedicines does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Generate:Biomedicines or its employees is strictly prohibited unless contacted directly by the Company’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Generate:Biomedicines and the Company will not owe any referral or other fees with respect thereto.