Secretary V

Job Posting Title

Secretary V

Agency

400 OFFICE OF JUVENILE AFFAIRS

Supervisory Organization

400 COJC Program Management

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Compensation - $40,805.61

Job Description

A Career with Purpose

The Office of Juvenile Affairs is seeking a secretary to assist at the Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. Knowledge of business communications, office equipment, and computer skills are required. Previous experience as an executive assistant or confidential secretary is a plus. Come join a team that is dedicated to making an impact on Oklahoma’s youth.

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Key Responsibilities   

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence, and screens telephone calls.
• Receives visitors, answers inquiries, arranges special conferences and meetings, maintains supervisor’s calendar, advises of commitments, arranges for travel itinerary and accommodations, prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Knowledge, Skills, and Abilities

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, confidentiality standards, and the code of ethical behavior. 
• Ability to multi-task and adapt to demanding and changing timelines.
• Ability to maintain a high degree of discretion, integrity and sensitivity to confidentiality and privacy. 
• Ability to work effectively in a team environment while building strong relationships with all levels of staff and effectively collaborating, communicating, respecting, and assisting peers.

Minimum Qualifications 

Education and Experience requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including three years as an office manager, executive assistant or as a confidential secretary experience.

Special Requirements 

• Incumbent must possess a valid Oklahoma driver’s license for operating state-owned vehicles.
• Must be able to pass OSBI and FBI background check.
• A trial period of 12 months will be required.
• This position is computer based and set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach.

Why You’ll Love It Here!

HOPE. COMPASSION. COMMITMENT. As a Hope-centered agency the Oklahoma Office of Juvenile Affairs (OJA) strives to provide Oklahoma youth and families with the resources and support they need to reach their full potential. Our mission is to collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma Youth. Check out why we are passionate about juvenile affairs and believe it is the career for you!

Extensive Benefits: We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• Comprehensive Health Coverage: A wide choice of health insurance plans with no pre-existing condition exclusions.  

• Flexible Spending Accounts: Options for healthcare and dependent care expenses.  
• Retirement Savings Plan: With a generous company match to help secure your future.  

• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.

• Employee Assistance Program: Support when you need it.  

• Longevity Bonuses: For years of dedicated service.  

• Training Opportunities: Continuous learning and development for CEU requirements.  

About Us: Our vision is that all Oklahoma youth and families have the resources and supports they need to reach their full potential. We collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma youth.

Ready to make a difference? Apply today and help change the lives of Oklahoma’s most at-risk youth!

The State of Oklahoma is an equal opportunity employer

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

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