The Role
The Faculty of Science and Engineering are seeking a pro-active and well organised administrator to join their School Operations team. Reporting to the School Operations Manager, the successful candidate will be responsible for providing high level financial administrative services and customer services contributing to the improvement of operational effectiveness for the School of Mathematical and Physical Sciences. The role supports the School across the full scope of student and academic lifecycles including financial management, academic and professional staff and student administration.
Some of your key responsibilities include:
Prepare financial reporting for the school portfolio on expenditure against budget and project accounts including annual budget preparation.
Assist with annual budget preparation Provide financial, purchasing, procurement and travel administrative services and support to staff as required.
Coordinate and manage administration across the full employee lifecycle including recruitment, onboarding, leave and termination in accordance with applicable policies, procedures, and systems.
Gather, and review data and information to prepare reports or recommendations to meet internal and external requirements and inform department/school decision making.
Operationalise University and Faculty policies, processes, and systems, liaising with the shared-services centre and business partners as required.
Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.
Perform any other duties as required and appropriate for this classification.
About Us
The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University’s first day, the Faculty now serves nearly 6000 students across all our programs.
The School of Mathematical and Physical Sciences is an inclusive community in scientific collaboration. Mathematics and statistics drive breakthroughs in technology and data science, while physics and astronomy seek to understand matter and the Universe – everything from quarks to galaxy clusters. We collaborate closely with local, national, and international organisations and companies across the diverse mathematical and physical sciences fields. Further information about our school is available here.
To Apply
To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:
A degree in business, finance or a related discipline and relevant experience.
Demonstrated knowledge of finance and budgeting principles and practices with experience in administrating budgets and report preparation, analysing data and working with financial systems and reporting.
Demonstrated knowledge of and experience in working in a complex administrative environment, preferably within Higher Education.
Demonstrated experience in developing and or contributing to implementing administrative process improvement.
Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders.
Demonstrated time management and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines.
Applications that do not address the selection criteria will not be considered.
Role-specific Enquiries: Theresa.Han@mq.edu.au
Applications Close: Friday 28th of November at 11:59pm (AEST)
*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.
Why work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:
17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Onsite childcare facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport & Aquatic Centre
Onsite GP, imaging & physio clinics
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
13/11/2025 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.