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Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
November 16, 2026This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Research Coordinator will manage a national study of drug-impaired driving that will run in hospitals across Canada and is managed through the UBC Department of Emergency Medicine. The incumbent will be involved in a full range of research activities including submitting ethics applications, drafting grant proposals and study protocols, and writing research manuscripts and reports. The Research Coordinator will monitor study progress, provide financial management for research accounts, communicate with funders, and develop standard operating procedures to ensure quality control for ongoing studies.
Organizational Status
The vision of the UBC Department of Emergency Medicine is to be a provincially integrated Department committed to clinical, academic, and health care delivery leadership, founded in the creation and exchange of knowledge to improve emergency care. Our faculty members across the province have an impressive record of research and discovery related to prevention of emergencies, improving clinical care, and system improvements. Our Royal College residency training program, distributed across four program sites, is the largest in the country providing high-quality emergency training. The Department of Emergency Medicine has also played a leadership role in the development and implementation of the BC Emergency Medicine Network which integrates and translates knowledge and experiences to support emergency practitioners across the province.
This project has funding from Health Canada, CIHR, and Transport Canada and is of interest to numerous provincial and national stakeholders. Road Safety Research is one of the key strategic initiatives of the UBC Department of Emergency Medicine.
This position reports directly to the Principal Investigator and takes direction from the Research Associate, but the nature of the work requires independent action. The incumbent has frequent interaction and collaboration with other research team members, trainees, administrative staff and clinical staff, such as emergency physicians and nurses within and outside the Department of Emergency Medicine. The incumbent will also be required to communicate with numerous provincial and national policy makers and other stakeholders that have a role in preventing drug-impaired driving.
Work Performed
Research Office Duties
Assists PI and research associate with hiring UBC research assistants for a national study of drug impaired driving and for other studies as required.
Develops a training manual and other training resources for the national study of drug impaired driving and for other studies as required.
Trains and supervises research assistants for multiple road safety research studies.
Monitors studies progress to ensure that deadlines are met, milestones achieved and research is conducted in compliance with study procedures.
Develops standard operating procedures for research projects and ensures quality control for ongoing studies.
Conducts site visits to train hospital and research staff on study protocols and ensure compliance with protocol.
Coordinates and oversees research expenses, manages research accounts, administers payment of research expenses, prepares financial reports and tracks budget for all studies being undertaken.
Coordinates communication of research projects including informing relevant parties, ensuring study compliance and liaising with sponsor agencies.
Research Study Duties
Writes, and edits reports, manuscripts and supports with the writing, editing and submission of grant applications.
Communicates with, and prepares regular updates and reports for, provincial and national stakeholders including policy makers, injury prevention organizations.
Oversees technical aspects of research studies including: collection of specimens,
Monitoring abnormalities or adverse events, significant results, and records management.
Develops study protocols.
Prepares budgets for grant applications.
Promote the Road Safety Research initiative through email communication, newsletters, development of a webpage, and other methods.
Participates in research team meetings and rounds: sets agenda, prepares and presents financial reports, prepares and presents project updates, takes minutes.
Coordinates Research Ethics Board (REB) applications.
Organizes hospital approvals for conducting research and grant applications.
Any other duties as required.
Consequence of Error/Judgement
The Research Coordinator is required to conduct all research activities in an ethical manner, suited to the proper activities of VGH and UBC as well as to the professional organizations governing his or herself and those governing the activities of the Divisional Research Director and other investigators. The Research Technician is expected to use excellent clinical judgement to inform PIs of any unforeseen or abnormal outcomes, which could impact either the study or patient health. Data collected and recorded as part of a clinical study must be detailed and accurately reflect the work performed. Medical records and proprietary information are highly confidential and must be handled with the utmost discretion. Records are released only to study staff, sponsors under supervision, the Health Protection Branch and/or the Food and Drug Administration. An error or incorrect decision when conducting a research project may result in a protocol violation, causing inappropriate data and skewed study results. This may have financial implications such as loss of funding. Inappropriate release of confidential information on study participants may have adverse legal implications.
Supervision Received
The incumbent works independently on a day to day basis with minimal direction from the PI and other team members. The Research Coordinator reports to the PI for updates, results and discussion of upcoming research work.
Supervision Given
The incumbent will provide guidance, training and support to research assistants, students and volunteers working as part of the research team.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Education: Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Master's degree in Science, Health Science, Public Health or related field preferred.
Experience: Minimum of two years of related experience or the equivalent combination of education and experience. Experience with clinical research, knowledge translation, medical terminology, basic statistics and project management would be an asset.
Knowledge, Skills, & Abilities:
Ability to communicate effectively verbally and in writing.
Ability to maintain accuracy and attention to detail.
Ability to work effectively independently and in a team environment.
Ability to exercise tact, discretion and confidentiality in all matters.
Ability to effectively use computer software, such as MS Word and MS Excel.
Ability to manage a database.
Ability to develop and maintain a website.
Ability to train, supervise and schedule research assistants and student volunteers.
Ability to analyze problems, identify key issues, and effectively resolve.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to prepare and edit technical documentation.
Ability to work a flexible schedule that may include occasional evenings and weekends.